Executive Assistant
Leap Brands
- Whippany, NJ
- Permanent
- Full-time
- 1. Calendar Management: Coordinate and manage complex schedules, including arranging appointments, meetings, and travel itineraries for team members.
- 2. Communication: Serve as the primary point of contact for external entities, including screening and responding to emails, phone calls, and inquiries in a professional and timely manner.
- 3. Administrative Support: Provide administrative support to the executive team.
- 4. Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including preparing agendas, materials, and logistical arrangements.
- 5. Travel Arrangements: Organize and book travel arrangements, accommodations, and transportation for executives, ensuring efficiency and cost-effectiveness.
- 6. Information Management: Maintain and update databases, contact lists, and other records to ensure accuracy and accessibility of information.
- 7. Project Assistance: Assist in the coordination and execution of various projects and initiatives, collaborating with team members to ensure timely completion and delivery.
- 8. Office Management: Oversee general office operations, including ordering supplies and maintaining office equipment and facilities.
- 9. Confidentiality: Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity at all times.
- 10. Additional Support: Provide additional support and assistance to executives and team members as needed to facilitate the achievement of business objectives.
- Bachelor's degree in business administration, communications, or a related field preferred.
- Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent written and verbal communication skills, with a keen attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to maintain professionalism and confidentiality while handling sensitive information.
- Flexibility and adaptability to changing priorities and responsibilities.
- Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.