Administrative Assistant
AssistRx
- Overland Park, KS
- $41,600-52,000 per year
- Permanent
- Full-time
- Meet and greet all visitors, clients, and employees in a courteous and professional manner.
- Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
- Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation.
- Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
- Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized.
- Work with facilities and security with creation of associate Photo ID and access control cards
- Assist security with building safety and security protocols and drills
- Assist in monitoring and working any Facilities tickets.
- Provide assistance in all emergency situations such as; fire alarms, tornado warnings, medical emergencies, etc.
- Performs other related duties as assigned by management.
- Associate’s degree (A.A.), four years related experience, or equivalent combination of education and experience
- 2+ years working as an administrative assistant, office manager or front desk in a professional work environment required
- Must be able to work between the hours of 8:00 am and 5:00 pm with flexibility on days that clients are onsite
- Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams
- Professional appearance and demeanor is a must
- Ability to follow oral/written instructions: communicate effectively with all levels of the organization, employees and external customers / vendors
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Creative, flexible, and innovative team player
- Strong organizational, problem-solving, and analytical skills
- Ability to manage priorities and workflow
- Experience managing supplies inventory required
- Proven ability to handle multiple projects and meet deadlines
- Strong interpersonal skills.
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Good judgement with the ability to make timely and sound decisions
- Ability to understand any and all safety requirements and cautions
- Bilingual is a plus
- Supportive, progressive, fast-paced environment
- Competitive pay structure
- Matching 401(k) with immediate vesting
- Medical, dental, vision, life, & short-term disability insurance