Job Description:SummaryThe Academic Affairs Coordinator is responsible for playing a key role in coordinating continuing medical educational activities within the system and in assisting clinical educators, learners, and partner institutions in promoting the education strategy of MyMichigan Health. Reports to the Manager of Medical Staff Services, with a dotted line to the Chief Academic Affairs Officer. Strong partnership with the Academic Affairs Specialist and Continuing Medical Education Specialist.Responsibilities(30%)*Serves as a point of contact for learners, clinical educators, and partner institutions; assists in coordination, scheduling and efficient allocation of educational resources and maintaining registry of learners and clinical educators and teaching sites within the system and ensures compliance of learners with relevant Health System policy.(25%)*Assist with maintaining enduring materials (on-demand CME) in EEDS. Monitor expiration of materials and renew enduring materials when appropriate. Review attendance and promote and facilitate electronic delivery of educational sessions through electronic software.(15%)* Assist with maintaining CME database (EEDS), including but not limited to entering attendance, building CME activities, pulling evaluation reports, and providing CME certificates or transcripts to providers when requested. Collect feedback from participants to assess the effectiveness of CME program. Work with CME specialist to identify areas for improvement in program.(10%)* In collaboration with the Academic Affairs Specialist and with partner institutions, assists in developing programs for training, support, and recruitment of clinical educators.(10%)* Serves as a point of contact for communication and liaison with partnering institutions and its learners to identify issues or concerns related to the learning environment within the health system.(5%)* Develop materials (Newsletter, emails, invites, flyers, etc..) to promote CME events. Promote CME programs to the target audience through emails, newsletters, flyers, and websites. Assist with maintaining CME calendar and website for program visibility. Serve as a point of contact for healthcare professional seeking CME opportunities.(5%)* Attend and assist with in-person CME events as needed. Projects as assigned based on needs of department.OTHER DUTIES AND RESPONSIBILITIES:The duties listed are in collaboration with or as delegated by the Academic Affairs Specialist or Continuing Medical Education (CME) Specialist:Institutional (Internal/System)Maintain central inventory/record of teaching activities system?wide and at each site, including faculty/instructors and clinical sites.Institutional (External Partners)Acts as a point of contact for partner institutions to ensure proper affiliation agreement compliance and meet institutional/program needs. May assist clinical partners in meeting or exceeding accreditation standards (LCME, ACGME, CLER, etc.).LearnersActs as a point of contact for current and potential learners within MyMichigan Health, including centralized receipt and vetting of applications (in collaboration with Academic Affairs Specialist and partnering institutions) and scheduling. Working as needed with the Workforce Development Office and with appropriate contacts at applicable subsidiaries. Maintains a current central registry of learners within MyMichigan Health. Assist in identifying educational needs and helping to support existing programs or developing new programs.Clinical Educators (faculty)Promote initiatives and encourage engagement to foster a culture of teaching and learning in the system. Works with clinical educators and their staff to facilitate participation in teaching activities. Coordinates clinical educator training and development. Facilitates communication and any needed credentialing related to academic recognition, between clinical educators and partner institutions. Provide support to clinical educators through learning resources and assistance with evaluation and learner challenges. Required EducationEducation: HIGHEquivalent Experience: Associate Degree in Education or related field is preferred.Education Specialization:Essential: trueOther InformationEXPERIENCE, TRAINING AND SKILLS:Prior or current experience in health education, preferably in a coordinator, director, or specialist role at a departmental, program, or institutional level (within the Health System or externally) is desirable.Ability to lead and work within a team.Effective oral and written communication skills; ability to communicate with individuals and groups across disciplines.Good problem?solving skills; effective negotiation and conflict resolution ability.Data and computer management skills � familiarity with Microsoft Office, Google Workspace, and medical education management and reporting software (familiarity with ACEMAPP system a plus).Familiarity with regulatory requirements for undergraduate and/or graduate medical education a plus.MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft� Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.Overall vision and hearing is necessary with or without assisted device(s).Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.Overall dexterity is required including handling, reaching, grasping, fingering, and feeling. May require repetition of these movements on a regular to frequent basis.Physical Demand Level: Light. Must be able to occasionally (0?33% of the workday) lift or carry 0?10 lbs.Equivalent Experience and Other Comments (Education)Education: HIGHEquivalent Experience: Associate Degree in Education or related field is preferred.Education Specialization:Essential: trueEducation: ASSOCEquivalent Experience:Education Specialization:Essential: false
