Assistant Payroll Manager - Islandia Corporate
- Islandia, NY
- Permanent
- Full-time
Precision + Process + People FirstDo you thrive on accuracy, love optimizing processes, and enjoy supporting a team that keeps everything running smoothly? At Whitsons Culinary Group, we’re seeking a detail-driven Assistant Payroll Manager to help lead payroll operations for a growing, multi-state organization. This role is essential in ensuring that over 6,000 team members across 18 states are paid correctly and on time—because when payroll runs right, everything else falls into place.If you’re passionate about payroll accuracy, compliance, and continuous improvement, this is your opportunity to make an impact in a dynamic, mission-driven company.What You’ll DoAs the Assistant Payroll Manager, you’ll partner with the Payroll Manager to deliver seamless payroll operations, maintain compliance with federal and state regulations, and support business expansion through new markets and acquisitions.
- Oversee and process weekly payroll for 6,000+ employees, ensuring accuracy, timeliness, and compliance.
- Perform daily payroll system tasks, monitor data integrity, and troubleshoot discrepancies proactively.
- Manage garnishments through ADP Full Service and respond to garnishment or subpoena requests.
- Audit and compliance oversight: Run audit reports, monitor payroll accuracy, and ensure adherence to state and federal laws.
- Reporting: Prepare detailed payroll reports for leadership, finance, and HR teams.
- Employee and manager support: Provide responsive assistance and system troubleshooting for payroll inquiries.
- Financial tasks: Perform payroll-related accounting in Great Plains, including journal entries, cash flow updates, and payroll adjustments.
- Project work: Support acquisitions and special payroll projects to improve processes and system efficiency.
- Stay informed on industry trends and regulatory changes to recommend best practices.
- Education: Bachelor’s degree in Accounting, Finance, Business, or related field preferred (or equivalent experience).
- Experience:
- 3+ years of progressive payroll experience, including multi-state payroll (5,000+ employees preferred).
- Hands-on experience with ADP, Etime, and Great Plains (or similar systems).
- Strong understanding of federal, state, and local payroll regulations and compliance requirements.
- Experience with garnishment administration and tax jurisdiction setup.
- Skills:
- Advanced proficiency in Microsoft Office 365.
- Strong analytical and problem-solving abilities with impeccable attention to detail.
- Excellent organizational and time-management skills in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong communication and interpersonal skills for cross-functional collaboration.
- Competitive salary with room for growth
- Comprehensive health, dental, and vision benefits
- Generous paid time off
- 401(k) with company match
- Professional development opportunities
- A chance to make an impact at a company committed to Enhancing Life One Meal at a Time™
High School or GED
Certifications:
Food Handling certification preferred but not required
Other Qualifications, Experience and Competencies:
Speak and read English
- Some experience helpful
- Be able to lift 40 pounds or more
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the team member is frequently required:
- To stand, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools and controls; and reach with hands and arms.
- The employee is frequently required to lift and move up to 40 lbs
- Specific vision abilities required by this job include being able to see in dim lit areas such as walk-ins and storage areas.
- Position may require extended hours including evenings and/or weekends, possible travel to other work sites.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work is performed primarily in kitchen and storage setting The noise level in the work environment is moderate to loud.
The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.
The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.