Program Aide (NYHELPS)

New York State

  • Albany, NY
  • $53,413-65,061 per year
  • Permanent
  • Full-time
  • 7 hours ago
  • Apply easily
Duties Description Under the supervision of higher-level staff, the incumbent of this position will provide support to Region One's Construction Group. It is expected that the selected candidate has experience or knowledge in writing, communication, computers, and Microsoft Office products.Duties MAY include, but are not limited to the following:
  • Manage the recruitment and hiring of the Transportation Construction Inspectors and track using the statewide SharePoint database. Initiate and send reports to Main Office as required.
  • Implement new Main Office mandates regarding construction projects (e.g., transitioning to using ProjectWise as a main source of project document retention).
  • Administer the Construction Group's CSMIN contract providing construction field offices with high-speed internet, computers, printers, helpdesk support, etc.
  • Monitor the Regional Construction group's overtime usage and track/analyze use against the allotted amount.
  • Work closely with the Regional Compliance Specialist to aid in approvals, monitoring and reporting in support of the compliance program for Capital Construction contracts.
  • Organize and maintain active construction project files in support of the Regional Capital Program, as well as general office filing systems.
  • Act as liaison between the staff and Regional Training Coordinator to ensure staff are up to date with all State-mandated trainings.
  • Review Consultant Term Agreement estimates and approve for payment.
Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.Additional Comments Additional Information
*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.Applicants must be currently authorized to work in the United States on a full-time basis.The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.Some positions may require additional credentials or a background check to verify your identity.

New York State