Accounts Receivable & Collections Coordinator
- New York City, NY
- $75,000-85,000 per year
- Permanent
- Full-time
Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt
Salary: $75,000–$85,000 (commensurate with experience)
Work Arrangement: Hybrid – 3 days in-officeWhat You’ll Do:Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receiptsIdentify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct depositsAccurately post all cash receipts and prepare daily deposit packages for the bankCreate and distribute the Daily Cash Report and related cash receipt communicationsFollow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management TeamProcess A/R write-offs and maintain accurate WIP and A/R balance recordsSet up new timekeepers and maintain the firm’s Billing Rate chartGenerate and prepare client billing/payment history charts as neededCollaborate cross-functionally with the Billing Department, Attorneys, Executive Assistants, and Clients to support effective collectionsWhat You’ll Bring:Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environmentSolid understanding of A/R best practices, including collections, billing, and reconciliation processesProficiency with Aderant, Microsoft Word, Excel, and OutlookStrong written and verbal communication skills and a collaborative, client-service mindsetExperience working with WIP and A/R balances and navigating internal reporting systemsExceptional organizational skills with the ability to prioritize and manage competing deadlinesWillingness to work overtime as needed