Facilities Meeting & Space Coordinator

TerraPower

  • Bellevue, WA
  • $73,795-110,692 per year
  • Permanent
  • Full-time
  • 1 day ago
TITLE: ` Facilities Meeting & Space CoordinatorLOCATION: Bellevue, WA, USA-onsiteTerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower's mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company's activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications - all for significant human health benefits.TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.Facilities Meeting & Space CoordinatorTerraPower is seeking a highly talented and motivated candidate for the position of Facilities Meeting & Space Coordinator. This position will be reports directly to the Senior Director of Facilities and Real Estate.ResponsibilitiesMeetings:
  • Coordinate and manage logistics for on-site and off-site meetings and events
  • Ensure all meeting requirements are met using the Meeting Request Form
  • Maintain conference room schedules
  • Support the Facilities Meeting and Events Coordinator with company-wide events
  • Schedule and manage video conferencing through platforms such as WebEx, Teams, and Zoom.
  • Update and manage Confluence pages in collaboration with facilities
  • Oversee and update the Administrative and Executive Team Calendars
  • Assist Executive Assistants as needed
  • Respond to and manage Jira tickets related to administrative, and facilities needs
  • Provide backup support for front desk Access and Hospitality staff
  • Perform other duties as assigned
Space Utilization Planning:
  • Work with facilities staff to support pre-reservation and desk assignments
  • Update seating charts and adjust floor maps as needed.
  • Address and resolve customer concerns promptly.
  • Collaborate and proactively discussing zoning and workspace configuration based on needs.
  • Analyze Lenel and VMS access data to identify trends and anomalies.
  • Create and maintain monthly and annual traffic reports.
  • Communicating with staff regarding seating changes and environment updates.
  • Share access data and summaries with leadership as needed.
  • Complete facilities-related service tickets (via Jira).
  • Contribute to Return-to-Office (RTO) programs and related planning
Key Qualifications and Skills
  • 5 years of experience in customer service, management and hospitality
  • 5 years of experience with event coordination.
  • High proficiency in coordinating logistics
  • Ability to work well with diverse personalities
  • High proficiency in oral and written communication
  • High proficiency in Microsoft Word suite
  • Grammatical editing and proof-reading skills
  • Strong organizational skills
  • Exceptional attention to detail
  • Ability to solve problems and multitask
  • The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
Job FunctionsJob Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
  • Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
  • Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds
  • Repetitive work: Prolonged
  • Special Senses: Visual and audio focused work
  • Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of
8 hrs./day
  • Travel required: 0-5%
TerraPower's technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower's export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.Job detailsSalary Range Level 7: $73,795 - $110,692*Typically, our employee salaries are within .90 - 1.0 of the mid-point of the posted salary bands. Any salary offered within the posted salary band is based on market data and commensurate with the selected candidate's qualifications and experience. This range is specific to Washington State.Benefits:
  • Competitive Compensation
  • Salary, eligible to participate in discretionary short-term incentive payments
  • Comprehensive Medical and Wellness Benefits for family or individual
· Vision· Dental· Life· Life and Disability· Gender Affirmation Benefits· Parental Leave
  • 401k Plan
  • Generous Paid Time Off (PTO)
· 21 days of annually accrued PTO
  • Generous Holiday Schedule
· 10 paid holidays
  • Relocation Assistance
  • Professional and Educational Support Opportunities
  • Flexible Work Schedule
TerraPower Career and Benefits information:

TerraPower