Team Administrative Assistant

• Coordinates travel, expense management, and calendar management for a team of leaders.

• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.

• Work requires some analysis and use of initiative and independent judgment.

• Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees.

• May make contacts of a sensitive, complex and confidential nature.

• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors and other dignitaries.

• Edits typed material for grammar, punctuation, clarity and sentence structure.

• Distributes typed material to appropriate parties, e.g., executives, clients, attorneys, etc. and revises as directed.

• Composes memos and correspondence from brief verbal instructions.

• Prepares reports and/or graphics by selecting relevant information from files, other reports, correspondences, data center personnel support staff, etc. and inputting on personal computer.

• Codes items or amounts for invoices, billings and expense statements.

• Monitors cost center general ledger accounts and resolves exceptions by reviewing source documents and making necessary adjustments.

• Monitors office supply inventory and reorders as necessary.

• Other related duties assigned as needed.

• Provides administrative support to relieve executive, administrative, and line and staff managers of complex details and administrative duties.

• Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.

• Coordinates travel, expense management, and client meetings. Contacts company personnel at all organizational levels to gather information and prepare reports.

• Manages calendars and schedules meetings

FIS