Executive Personal Assistant - Family Office
Society Staffing
- New York City, NY
- $130,000-160,000 per year
- Permanent
- Full-time
- Manage the Principal’s business correspondence, business and personal appointments, calendar, and travel
- Book family travel and coordinate family calendars
- Manage multiple airline reservations, cancellations, and itineraries for Principal and family
- Coordinate with personal assistants on holiday and event planning, card and gift lists
- Coordinate with personal assistants and household staff regarding daily operations of the house
- Schedule and supervise home maintenance and repair work
- Assist with managing personal expenses, including reconciling credit cards and preparing expense reports, and coordinating with accounting/bookkeeping support as needed
- Assist with payments and keeping records of expenses for contractors and vendors
- Executing special requests such as personal shopping, errands, and related tasks for the Principal, family, guests, and visitors
- Responsibilities also include liaising with the other household staff, handling errands and projects as needed, organizing family vacations, and being a true problem solver around the house.
- Minimum of 5 years of related experience supporting prominent individuals; both in personal and business capacities
- Ability to prioritize executive tasks and multi-task effectively
- Effective communication skills, both written and verbal
- Proficiency in all areas of Microsoft Office
- Professional, positive outlook, curiosity, sense of humor
- Ability to work independently and as part of a team
- Detail-oriented with exceptional organizational skills
- Flexibility with hours and schedule
- Must have a valid passport
- Valid driver’s license
- Valid US work authorization