Administrative Assistant

Helix Community Schools

  • Baton Rouge, LA
  • $36,000-42,000 per year
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
Helix Community Schools is looking for a highly qualified Administrative Assistant that provides high-level administrative support to executives, helping them manage their schedules, communications, and day-to-day operations. The role requires strong organizational, communication, and problem-solving skills, along with discretion and professionalism.Key Responsibilities: * Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  • Communication Management: Handle emails, phone calls, and other correspondence on behalf of the executive.
  • Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
  • Document Preparation: Draft reports, presentations, and other business documents.
  • Office & Project Management: Oversee office operations and assist in managing business projects.
  • Confidentiality & Discretion: Handle sensitive company and executive information with confidentiality.
  • Stakeholder Liaison: Act as a bridge between the executive and internal/external stakeholders.
  • Event Planning: Organize company events, conferences, or client engagements.
  • Problem-Solving & Decision Support: Assist in decision-making by providing relevant research and insights.
Skills & Qualifications:
  • Strong organizational and time-management skills
  • Excellent written and verbal communication
  • Proficiency in office software (Microsoft Office, Google Suite, etc.)
  • Ability to multitask and prioritize tasks effectively
  • High level of professionalism and discretion
  • Experience with travel coordination and event planning
  • Strong interpersonal skills for liaising with executives, clients, and teams

Helix Community Schools