Receptionist

Robert Half

  • Saint Paul, MN
  • $20.00-24.00 per hour
  • Temporary
  • Full-time
  • 9 days ago
Job Description:We are looking for a highly motivated and personable Receptionist to join our team on a long-term contract basis in Saint Paul, Minnesota. This role is perfect for someone who thrives in a dynamic environment, enjoys interacting with diverse personalities, and has a passion for delivering exceptional first impressions. You will play a key role in ensuring smooth day-to-day operations while collaborating with various departments to support administrative needs.Responsibilities:
  • Welcome visitors and employees with a warm and detail-oriented demeanor, creating a positive first impression.
  • Manage a multi-line phone system, including answering inbound calls and directing them appropriately.
  • Provide administrative support to the HR Manager and other team members as needed.
  • Keep documentation organized and up-to-date using tools like DocuSign, Bluebeam, Adobe, and Microsoft SharePoint.
  • Maintain and update the SharePoint site to ensure accessibility and accuracy for team members.
  • Collaborate with colleagues across departments, demonstrating flexibility and a proactive approach.
  • Assist in scheduling and coordination tasks to support internal operations.
  • Ensure the reception area remains presentable and welcoming at all times.
  • Handle incoming and outgoing correspondence efficiently, including emails and physical mail.
  • Adapt to a dog-friendly workplace environment with ease.
Requirements:
  • Previous experience in receptionist or administrative roles with proven reliability.
  • Proficiency in Microsoft Office tools, including Outlook, Word, and Excel.
  • Familiarity with documentation tools like DocuSign, Bluebeam, and Adobe.
  • Strong organizational skills and attention to detail.
  • Ability to work effectively with diverse personalities and maintain a positive attitude.
  • Flexible and adaptable mindset to handle varying tasks and responsibilities.
  • Excellent verbal and written communication skills.

Robert Half