ADMINISTRATIVE ASSISTANT - Woodman's Sports & Convention Center Sports Facilities Management, LLCLOCATION: Janesville, WIDEPARTMENT: ADMINISTRATIONREPORTS TO: GENERAL MANAGERSTATUS: PART-TIME (NON-EXEMPT)ABOUT THE COMPANY:Woodman's Sports & Convention Center is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Janesville, WI. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.Woodman's Sports & Convention Center is managed by Sports Facilities Management, LLC, a Sports Facilities Companies company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.POSITION SUMMARY:The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients.ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
Support the General Manager with coordination of booked events and any other administrative support requested
Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate
Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies
Maintain and update various informational resources
Greet visitors/clients to the office in a positive warm and welcoming professional manner
Primary point of contact for all office activity and direction regarding office procedures and materials
Responsible for managing office workflow and directing inquiries & visitors to the proper departments
All additional duties assigned by management
MINIMUM QUALIFICATIONS:
2 years' experience in general office administration preferred
Highly professional, organized and detail oriented
Must have excellent customer service skills
Solutions oriented approach
Excellent written and verbal communication skills
Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint
Experience in Events preferred
Ability to take ownership of special projects and tasks with little supervision
WORKING CONDITIONS AND PHYSICAL EFFORT:
Working environment is fast paced
Must be able to lift and/or move up to 25 pounds infrequently
Limited exposure to physical risk
Limited physical effort required
Work is normally performed in a typical interior/office work environment
