Temporary Registrar, Loans and Exhibitions
Academy Of Motion Picture Arts and Sciences
- Los Angeles, CA
- Temporary
- Part-time
Reports to: Registrar, Loans and Exhibitions
Job Type: Temporary– Part-time
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – Academy MuseumThis position will play a critical role in the Museum’s loans and exhibitions registration programs. The ideal individual is highly organized, efficient, able to multi-task and prioritize, communicate effectively, and possess leadership skills.This is a limited-term position through June 2026.Essential Functions of the Job:
- Manage logistics for incoming/outgoing loans and in-house and traveling exhibitions (e.g., handling, packing, shipping, preparation, courier responsibilities, and condition reporting).
- Ensure proper documentation and record-keeping are in place, following AAM standards, for loans and exhibitions (e.g., loan agreements, facility reports, insurance certificates, receipts, condition reports, and pro forma invoices).
- Manage workflow and schedule in collaboration with other departments to ensure loans and exhibitions are delivered, installed/de-installed, and returned efficiently and safely.
- Identify and anticipate potential issues and communicate with all stakeholders to keep projects progressing on schedule.
- Supervise art handling and exhibition preparation of loan objects including installation, de-installation, transport, unpacking and packing of crates, and other movement.
- Supervise filming and photography of objects or galleries.
- Assist with maintaining record-keeping systems and procedures that promote identification and management of Museum loans and exhibitions and outgoing Library loans.
- Manage loans and exhibitions physical files and assist with loans and exhibitions updates in our record-keeping systems.
- Collaborate with several Academy departments to ensure proper care and management of loans and exhibitions including curatorial, exhibition preparation, conservation, and security.
- Liaise with stakeholders, including other Academy staff, members of site-partner organizations, staff at other institutions, donors, vendors, fine art shipping companies, and members of the public.
- A bachelor's degree in museum studies, information science, or a related degree is required. Relevant combinations of education and or experience will be considered.
- 7+ years of experience with Museum registration is required.
- A valid passport and driver’s license and be willing to travel domestically and internationally, as necessary.
- Extensive knowledge of and experience with standard museum registration and collections management policies and procedures is essential.
- Strong computer skills including experience and proficiency with relational collection management databases, word processing, and spreadsheets.
- Excellent oral and written communication and interpersonal skills.
- Knowledge and experience with best handling practices and preventative care for museum objects.
- Familiarity with storing, moving, and packing artworks to museum standards.
- A commitment to diversity, equity, accessibility, and inclusion.
- Ability to sit, walk, stand, climb stairs and ladders, and move or push objects up to 30 pounds.