Administrative Assistant I - Upward Bound Math/Science
University of Texas at Arlington
- Arlington, TX
- $38,000 per year
- Permanent
- Full-time
Essential Duties and Responsibilities
- Assist the Program Director with budgetary and accounting responsibilities for multiple grant funded programs including tracking and maintaining budgets for all programs.
- Assist as needed in reconciling the Statement of Accounts for all programs.
- Assist in preparing new budgets to be submitted to the Department of Education and other funding sources.
- Assist in obtaining data and statistics for use in the writing of grant proposals or Annual Reports.
- Assist the Director in updating and keeping current the programs' policies and handbooks.
- Prepare and maintain Personnel Action Forms for employees. Process payroll as needed.
- Process, maintain and submit the monthly Vacation/Sick Leave Reports.
- Assist with purchases for programs and staff as needed and make recommendations that will enhance the operation of the office and programs.
- Reconcile credit card purchases for the Director on a monthly basis.
- Assist with any and all audits by The Department of Education, The University of Texas at Arlington, or other agencies.
- Assist in the planning and implementation of summer residential programs including reports for the Summer Food Service Program.
- Assist with advertising, interviewing and training of employees as needed.
- Assist in supervising clerical staff and implementing new office procedures for office staff.
- Assist with staff travel paperwork as needed.
- Record and distribute minutes at the Staff Meetings.
- Submit inventory reports and purchase requisitions as required by The University of Texas at Arlington.
- Request keys for the staff as needed and maintain annual key reports.
- Obtain insurance for the summer programs.
- Performs other duties as assigned.
- High school diploma or equivalent with five (5) years of increasingly responsible administrative, secretarial or clerical experience.
- Associate's or Bachelor's degree with one (1) year of upper-level secretarial experience.
- One (1) year of supervisory experience.
- Professional or personal experience in overcoming barriers similar to those confronting project participants.
- Ability to maintain confidentiality.
- Possess knowledge of computers, accounting procedures, excellent oral and written communication skills, organizational skills and interpersonal skills.
- MS office suite.
Working Conditions
Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email .