Administrative Assistant
Waterbury Hospital
- Waterbury, CT
- Permanent
- Full-time
- Screen all calls, responding to those not requiring executive attention. Ascertain caller's needs, provide information, direct calls as appropriate and distribute messages via voice mail.
- Using established guidelines and proper software, initiate, compose, word process, and edit a variety of reports, letters, minutes, spreadsheets and other documents.
- Maintain an organized and uniform filing system to facilitate retrieval of documents by the leaders, or other staff.
- Open, sort, review and distribute incoming mail.
- Schedule and arrange conferences and meetings (i.e., sends meeting notices, schedules facility space, assure other supplies are available as needed, arrange refreshments, etc.), and make travel arrangements as requested.
- Maintain leaders calendars on the P.C. as assigned, and leaders of non-routine meetings in a timely manner.
- Complete duplication and collation of materials and files master copy.
- Organize and complete assigned special projects and reports.
- Provide secretarial coverage for other Administrators as necessary.
- Prepare special assignments as required.
- Perform other related duties as required.
- Ability to use computer for word processing, spreadsheets and related software.
- Ability to maintain confidentiality.
- Familiarity with the hospital organization and administrative policies and procedures.
- Ability to interface and effectively communicate with associates, all levels of hospital personnel, customers and members of the community.
- Must have basic computer skills and ability to access internet and other programs applicable to Waterbury Hospital procedures.
- Perform automated functions that fall within job responsibility.
- Associates Degree or equivalent with an emphasis on Secretarial Science or General Business.
- At least three (3) years secretarial experience.