EVENT & VOLUNTEER DEVELOPMENT SPECIALIST

• Coordinate with external event consultants to coordinate tasks and deliverables
• Staff all events, ensuring positive experience for all participants
• Build and enhance Flance's volunteer program through the recruitment of new volunteers both individual and corporate
• Develop and publicize volunteer opportunities across the organization and community
• Maintain comprehensive volunteer database with accurate contact information and engagement history
• Staff volunteer activities and provide hands-on support during volunteer events
• Update and maintain volunteer materials including handbooks, orientation guides, and training resources
• Track and record volunteer hours for organizational dashboard and reporting purposes

• Carry out tasks related to event implementation from planning through completion
• Maintain and update donor databases using Constant Contact and Little Green Light development software
• Process and send all thank you letters and correspondence related to fundraising activities
• Staff development and communications events, providing administrative and logistical support
• Run monthly reconciliation reports to ensure accuracy of donor and financial data
• Support development team with database integrity and donor relationship management

• Coordinate, plan and lead internal and external events for Flance Early Learning Center
• Create comprehensive workplans and event timelines to ensure successful execution

• Exceptional organizational and time management abilities for coordinating multiple events and volunteer activities
• Strong database management skills with attention to accuracy and data integrity
• Excellent written communication skills for thank you letters and donor correspondence
• Detail-oriented approach to reconciliation reporting and volunteer hour tracking
• Ability to work collaboratively with external consultants and internal teams
• Strong interpersonal skills for volunteer coordination and event staffing
• Adaptability and problem-solving skills in event coordination environments

• Bachelor's degree in Event Management, Communications, Marketing, or related field
• Strong desire to learn new systems and data tools
• Strong project management skills with ability to manage multiple initiatives simultaneously
• Excellent written and verbal communication skills for donor correspondence and volunteer coordination
• Proficiency in Microsoft Office Suite and database management systems
• Experience with volunteer coordination and hour tracking systems
• Strong attention to detail for database maintenance and reconciliation reporting

• Prior experience in event coordination, volunteer management, or nonprofit operations preferred.
• Experience working in early childhood education or nonprofit development
• Familiarity with Constant Contact and development software platforms
• Background in fundraising operations and donor database management
• Experience with reconciliation reporting and financial data management
• Knowledge of volunteer management best practices and hour tracking systems

Flance Early Learning Center