Administrative Assistant (Entry-Level)
Katapult Network
- Chesterfield, MO
- Permanent
- Full-time
- Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
- Create and develop visual presentations for management
- Establish, develop, maintain, and update the filing system for the department
- Retrieve information from the data system and establish, develop, maintain, and update log journals and files
- Organize and prioritize large volumes of information and draft written responses or replies by phone or email when necessary. Respond to regularly occurring requests for information
- Take messages or field/answer all routine and non-routine questions.
- Act as a liaison with other departments and outside agencies, including high-level staff. Handle confidential and non-routine information and explain policies when necessary
- Act as project manager for special projects, at the request of management
- Coordinate and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
- Attention to detail - careful about detail and thorough in completing work tasks
- Clerical acumen - knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Communication - express ideas clearly in both written and verbal correspondence, listen effectively, and share information appropriately with persons inside and outside the organization
- Initiative - proactively take on new responsibilities and challenges using good judgment to balance and maintain all projects
- Organizing and planning - develop specific goals and benchmarks to prioritize, organize and accomplish your work in a timely manner
- Bachelor's degree