Manager, Production Assets
NBCUniversal
- Mineola, NY
- $100,000-110,000 per year
- Permanent
- Full-time
- Coordinate and manage daily activities of the New York Asset Center, including scheduling, crewing, budgeting, purchasing, trucking needs, equipment rentals, and timecards.
- Oversee office administration functions including customer onboarding, order processing, invoicing/billing, client deals/discounts, credit approvals, dispute resolution, vendor relations, out-of-state shipping, monthly accounting close, etc.
- Manage union department heads across the facility to ensure they are working in alignment with current business strategies.
- Assist with personnel issues within the department, including performance evaluations, approval for overtime, timekeeping, vacation requests, disciplinary actions, and other related issues.
- Research, document, and implement continual improvements to operational processes, systems, safety, and departmental policies.
- Provide operational support including but not limited to: PCard suspension issues, facilities maintenance/CapEx approvals, coordinating continuous returns of IT assets, disposal of confidential production finance documents, and intercepting physical mail for processing.
- Oversee asset processing: acquisition, cataloging, barcoding, inventorying, merchandising, decommissioning, and liquidation.
- Measure and report rental inventory utilization; provide sound recommendations around asset acquisition, liquidation, and merchandising based on category, period, location, and other attributes.
- Develop and maintain strong relationships with vendors.
- Manage offsite and onsite storage facilities for Asset Centers.
- Work with production accountants, line producers, and UPMs, along with Universal Television Finance and Production Executives, to ensure studio procedures are followed.
- Work closely with production accounting to reconcile vendor billing that cannot be automated in Basware.
- Maintain Asset Center website with set portfolios and scale to include inventory at-large with the help of department leads on-site.
- Manage operational charges for the production teams, including labor and storage rentals.
- Act as a liaison between show production management, finance, and production accountants.
- Support ongoing operational requirements as directed by senior management.
- Meet with executives, producers, and other production team members to discuss project/show needs.
- Communicate with production accountants to validate rates to align to their overall production budgets, along with researching/fixing any billing discrepancies.
- Work with Facilities, Security, and Environmental Health and Safety to maintain a safe working environment.
- Customer Service Champion– No request is too big or too small, you put customers and our people first
- Communicates with ease – You have a way with words; written and verbal
- Executer – You get things done! Using strong business acumen, inciteful analytical skills, and superior organizational skills you manage through competing priorities within a matrixed environment
- Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updated and informed
- Analytical expert- You create tools and processes quickly and accurately to provide job estimates for clients leveraging deep industry experience, historical trends, team expertise, and vendor relationships
- Team Leader – prior experience leading and developing a team and giving meaningful feedback; will be a great asset for this role
- Bachelor’s degree in Business Administration, Accounting, or a related field
- 4+ years of experience in a business environment, solving complex operational problems
- 2+ years of experience in a leadership role; if you’ve managed in a Union environment, it’s a plus!
- Experience working with all levels of personnel (executives, middle managers, operational supervisor, front-line crew, and clients)
- Strong leadership and production management skills
- Deep understanding of supporting a union environment, including knowledge of contracts
- Background in asset management and the ability to ensure maximum utilization of assets across all productions
- Ability to instinctively appraise assets based on value, usefulness, rent ability, etc.
- Skilled in negotiating win-win deal terms with customers and other internal stakeholders
- Knowledge of various studio departments and production groups
- Experience working on set and managing production budgets
- Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.