Administrative Assistant

• Compile regular reporting, and provide specific reporting when needed, ensuring established formats. Participate and assist with office and admin tasks (including but not limited to) assisting with team member recognition and team building events, fill in during vacations and absences of other administrative staff, and arrange staff appointments, meetings, and travel itineraries as needed. Use a variety of word processing software to type letters, reports, and presentation materials. Keep inventory and order office supplies as needed including cleaning of offices. Sort and route department mail. Make supply and mail runs as needed

• Greet all visitors and answer phones with professionalism and ensure all customer needs are met. Ensure that vendors coming to the facility are vetted and provided with any assistance required. Assist all team members coming to the office with needs, as required, and pass out paychecks on assigned paydays. Ensure all call in sales are entered accurately and window sales are executed in a timely fashion.

• Maintain established databases and generate reports from such data. Ensure A/P email inbox is up to date and all invoices and statements are accurately allocated to corresponding locations. Collect payments and balance cash drawer/credit card payments daily, following company established cash handling policies and procedures for all transactions.

• Ensure all vehicle registrations are current including filing all documentation with correct agencies both internal and external. Provide support to leaders and finance regarding records keeping and past transactions and sales. When needed, assist controller team in auditing past invoices and costs for individual operating companies.

• Minimum 2 years related experience.
• Experience with Microsoft Office suite
• Strong data entry skills.
• High School Diploma or GED completion

• Associates degree from an accredited college or university in related field from an accredited college or university.
• Bilingual in Spanish and English

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disability.
• Flexible spending accounts for health flex and dependent care expenses.
• 401(k) Retirement Plan options with generous annual company profit sharing match.
• Paid time off for all regular FT team members, to include paid sick, vacation, holiday, and personal time.
• Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
• Product purchase program.

Pacific Seafood