Project Admin Assistant

• Assist project managers in planning, organizing, and executing projects from initiation to completion
• Coordinate and schedule project-related meetings, conferences, and events
• Prepare and maintain project documentation, including plans, reports, and presentations
• Monitor project timelines, budgets, and resources, flagging any potential issues to the project manager
• Liaise with internal teams, external stakeholders, and vendors to ensure smooth project execution
• Manage and update project management software and tools
• Perform general administrative duties, such as filing, data entry, and document management
• Assist in the preparation of project proposals and contracts
• Coordinate travel arrangements for project team members when necessary
• Maintain and update project-related databases and spreadsheets
• Assist in the creation and distribution of project status reports
• Support the project team in risk assessment and mitigation strategies
• Help organize and facilitate project team-building activities
• Assist in the onboarding and orientation of new project team members
• Manage office supplies and equipment related to project activities

• 2-10 years of experience in project administration, office assistance, or related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Detail-oriented with a high level of accuracy
• Bachelor's degree in Business Administration, Project Management, or related field

• Experience with project management software (e.g., Microsoft Project, Asana, Trello)
• Familiarity with budgeting and financial reporting
• Knowledge of project management methodologies (e.g., Agile, Scrum, Waterfall)
• Project Management Professional (PMP) certification or similar

• Project Management: Assist in planning, executing, and closing projects
• Clerical Work: Perform administrative tasks with high accuracy and efficiency
• Office Assistant: Support team members and manage office-related tasks
• Communication: Effectively convey information both verbally and in writing
• Problem-solving: Identify issues and propose solutions in a timely manner
• Attention to Detail: Ensure accuracy in all project-

ROLINC Staffing