Lead Contract Specialist
- Portland, OR
- Permanent
- Full-time
Serves as lead worker; trains, mentors, and coordinates the day-to-day activities and oversees the work of classified staff. May participate in hiring processes and provide input into the performance evaluation process.
Solicits potential sources of supply and conducts bid openings. Analyzes and coordinates the evaluation of bids received for compliance to specifications, price, performance, availability, shipping, extended cost benefit, and warranty. Determines most advantageous offer and makes recommendation to committee for award.
Writes standard contracts or agreements utilizing models or templates. In consultation with college personnel translates program or department requirements into contract terms. Reviews vendor and/or department contracts and agreements for compliance with requirements, regulations and specifications. Prepares award documents based on Board resolutions. Conducts post-award orientation with bidders as required.
Reviews purchase requisitions submitted by various departments college-wide, utilizing knowledge of statutory laws, Oregon Administrative Rules governing public contracting and college policy. Establishes priorities and determines best method of procurement to ensure efficient, effective and timely delivery of services and/or goods.
May coordinate the college’s contracts administration program. Trains, guides and assists users with contracting transactions and maintains pertinent records.
May coordinate the college’s purchasing card program. Trains, guides and assists users with purchase card transactions and maintains pertinent records.
Establishes and maintains vendor and product information files. Updates as needed.
Uses computers to input data, retrieve information and complete and monitor activities. Uses variety of software in the performance of these duties.
Provides technical assistance to college staff on procurement matters in a timely manner in order for them to fulfill their obligations to students and other college population.
Serves as a liaison with contractors, consultants and vendors, providing procedural and procurement information relating to inclusion on the college bidders’ mailing list and as a potential supplier in the college Emerging Small Business Program.
Assists in the research, investigation and development of procurement guidelines for the college. Prepares procurement reports as needed.
Participates in training of college staff relating to purchasing procedures.
Works closely with accounting and financial staff to ensure validity of accounting information and fund availability.
Interacts regularly with College Distribution Services personnel regarding arrangements for receiving, storing and shipping merchandise/materials.
May be responsible for monitoring and implementing departmental policies and procedures when needed.
Performs other related duties as assigned.MINIMUM QUALIFICATIONS:High school diploma or equivalent; AA degree in Business/Accounting with course work in purchasing, inventory management, government procurement or business retail management (experience performing the duties described above may substitute for the degree requirement on a year-for-year basis).Three years of progressively responsible experience in public sector procurement, with direct involvement in the development, negotiation, and administration of contracts in accordance with applicable statutes, administrative rules, and organizational policies.SUCCESS CRITERIA: (throughout the screening process, you will be evaluated based on your demonstration of the following criteria)- Demonstrated experience leading, training, and coordinating the work of others in a team environment.
- Demonstrates expert knowledge of Oregon Revised Statutes 279A, 279B, and 279C, Oregon Administrative Rules, and institutional procurement policies.
- Experience in determining optimal procurement methods to ensure timely, cost-effective delivery of goods and services.
- Deep understanding of the application of Oregon government ethics law, Oregon Revised Statutes 244.
- Experience identifying process improvements in procurement workflows, contract lifecycle management, and supplier engagement.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTSWork is performed in a standard office environment. Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and 10-key functions.Why You'll Love Working HereThe PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you’ll enjoy:A collaborative and inspiring campus communityOpportunities for learning and professional developmentPosition Grade Classified 23 (A)Employment Type Full timeTotal Rewards Package / What We OfferThere is never a dull moment at PCC. We offer more than just a competitive salary. When you join our team at PCC you'll also enjoy:- Comprehensive benefit package- Oregon PERS contribution- Tax deferred annuity program and a deferred compensation program- Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions- Free access to the sport centers / campus gymnasiums, performing arts, and cultural events- Conference and Event Rental Space - Employees receive 50% off when on-campus for personal events- Paid Leave (Pro-rated by FTE for Part-Time Employees) referenceo Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)o 1 day of sick leave per montho 12 paid holidayso PCC Winter Break (when College is Closed)o 24 hours of personal leave per yearMore detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at . Please email if you have any questions.How We Determine Initial Salary PlacementThe first two steps of the range are: $68,271 to $70,320 per year. Higher salary placement may be available based on qualifications, experience and internal equity. Full range $68,271 to $109,553.Oregon Veterans' Preference in Public EmploymentPortland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:Veterans: DD214Disabled Veterans: DD214 and Letter from the Department of VANotice of the Availability of the Annual Security ReportPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all offices.PCC Employment Offers are Contingent Upon the Successful Completion of a Criminal Background CheckPlease note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.Contact PCC at if you have questions