Initial Posting Date: 08/28/2025Application Deadline: 09/07/2025Agency: Department of CorrectionsSalary Range: $4,067 - $5,349Position Type: EmployeePosition Title: Office Specialist 2, Behavioral Health Office Support (Portland)Job Description:Office Specialist 2, Behavioral Health Office Support (Portland)Columbia River Correctional Institution – Portland, OregonAbout the Job – Your RoleThe purpose of this position is to provide clerical and administrative support to the BHS Manager, QMHPs, QMHAs, prescribers, contractors, and volunteers in the institution. Duties would include general office, record processing, scheduling, and data entry to support operations of the program.The incumbent is expected to perform position duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully; engage in effective team participation through willingness to assist and support co-workers, supervisors, and other work-related associations; develop good working relationships with division and agency staff and supervisors through active participation in cross-divisional group projects and in identifying and resolving problems in a constructive, collaborative manner; demonstrate openness to constructive feedback and suggestions, in an effort to strengthen work performance, and contribute to a positive, respectful and productive work atmosphere.This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.Minimum QualificationsTwo years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.ORAn associate degree in any field.ORAn equivalent combination of education and experience.Requested SkillsWorking with HIPAA protected documentsScheduling in a medical settingMaintaining and filling paper medical chartsCreating agendas and taking meeting minutesCoordinating telemedicine conferencingCreating and maintaining Excel Spreadsheets to track dataLEDS certifiedExperience with DOC 400 computer programPreference may be given to those applications with correctional setting experience.Application InformationIn the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.Please monitor both your email and Workday account for updates regarding this recruitment.As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.Working ConditionsThis position is located at the Columbia River Correctional Institution, a male correctional facility, includes regular contact with adults in custody (AIC). Bending, lifting, and twisting. Maintaining, retrieving, and replacing paper medical files.About the DepartmentThe Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.BenefitsThe salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.The State of Oregon provides a generous benefit package, which includes:Vacation, sick leave, and 11 paid holidays21 days paid military leave for national guard and reserve componentsOptional short and long-term disabilityTerm life insuranceFlexible spending accounts for health and childcareAbout the Process – What to ExpectAfter the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.Top candidates will be referred to the hiring manager.The hiring manager will review your application and schedule interviews.Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.Final candidates will have a background check, , and reference checks.A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages.A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!Requirements for EmploymentThe successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from .The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings.Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.QuestionsIf you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.Recruiter: Kelli Ketchum,Reference Number: Req- 186367Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
