Description:Summary: Responsible to act in accordance with the policies set forth in the current procedures and manuals. Provide assistance to the Accounting departmentEssential Duties and Responsibilities include the following; others may be assigned:Improve work methods and toolingEnsure an accurate and timely monthly, quarterly and year end close of Accounts PayablePrepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting SupervisorKeep work area clean and orderlyManage one's own time efficientlyEvaluate self work to ensure compliance with work instructions and standardsCheck AP with ledger to make sure payments and invoices are posted dailyEnter AP and check invoices with POs to ensure correct pricing/qtyWhen entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changesAssist with customer calls for receipt requestsScan and attach all invoices into the appropriate file folder and in the ERP systemSelect all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approvalProcess checks for outgoing mailScan copies of all checks and file into appropriate file folder in accounting driveAssist in answering phone at front deskWork un-invoiced receipts report on a monthly basisVerify accuracy of billing and revise any errorsFollow up on NMR's on a monthly basisReconcile itemized statements, bills, or invoices and record amounts due for items purchased or services renderedKeep records of invoices and support documentsResolve discrepancies in accounting recordsVerify signatures and required information on checks and other documentsPrepare monthly use tax scheduleOperate computers programmed with accounting software to record, store and analyze informationCheck figures, postings and documents for correct entryDebit, credit, and total accounts on computer spreadsheets and databaseOperate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documentsComply with federal, state and company policies, procedures and regulationsCompile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and lossesReconcile or note and report discrepancies found in recordsRead and answer email on a continuous basis.Intermediate use of Microsoft Outlook, Word and ExcelIntermediate use of visual MRP systemAssist AR as neededReconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have.Pull data from online sources and reconfigure in Excel for approval and input into ERP systemAudit vendor files to ensure W9 forms are on file for every vendorSend out 1099 forms yearlyProcess employee expense reports through Concur dailyAssist employees with questions or problems when using ConcurOther duties as assigned"Equal Opportunity Employer/Protected Veteran/Disability" Requirements:Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Requirements:experience using Microsoft Office productsExperience performing account reconciliationsKnowledge of Fixed Asset qualificationsKey Competencies:Strong organization skillsHigh level of attention to detail and accuracyAbility to prioritizeProfessional level written and verbal communication skillsProblem-solving skillsInterpersonal skillsDecision-making skillsHigh level of integrityAbility to thrive in a fast paced, high volume, team environmentEducation and/or Experience: High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferredPI28d339c68caa-7533