Records Management Assistant

Diversicare

  • Brentwood, TN
  • Permanent
  • Full-time
  • 9 days ago
Diversicare is currently looking for a dependable and detail-oriented individual to join our team as a Records Management Assistant with the ability to operate a box truck. This role involves handling, organizing, and transporting confidential documents, while maintaining clear and professional communication with team members and clients. Documents may include medical records and other patient health information (PHI), so strict compliance with the Health Insurance Portability and Accountability Act (HIPAA) is a must.ResponsibilitiesWarehouse Duties:
  • Receive, label, and store, incoming document boxes and files according to Diversicare policies
  • Retrieve and prepare documents for scheduled deliveries or pickups
  • Maintain accurate inventory records using warehouse management systems
  • Ensure proper handling and storage of sensitive and confidential materials
  • May operate pallet jacks, and other warehouse equipment safely
  • Safely operate shredding machines as directed
  • Keep warehouse clean, organized, and compliant with safety standards
Driving Duties:
  • Safely operate box truck for local and regional deliveries/pickups
  • Load and unload document boxes using proper lifting techniques
  • Conduct pre-trip and post-trip vehicle inspections
  • Follow scheduled routes and delivery timelines
  • Comply with DOT regulations and company vehicle safety policies
Communication Duties:
  • Communicate clearly and professionally with clients during pickups and deliveries
  • Coordinate with warehouse staff and supervisors to ensure timely and accurate service
  • Report any issues, delays, or discrepancies promptly
  • Maintain a professional demeanor at all times
QualificationsQualifications:
  • High School Diploma or Equivalent
  • Valid Driver’s License with clean driving record
  • Experience driving box truck preferred
  • Perform physical tasks as required
  • Strong written and verbal communication skills
  • Attention to detail
  • Strong organizational skills
  • Ability to work independently and part of a team
  • Basic computer skills (data entry, inventory tracking)
Physical Demands:
  • Standing/Walking: Must be able to stand and walk for extended periods (up to 8-10 hours per shift).
  • Lifting/Carrying: Frequently lift and carry items weighing up to 50 lbs.; occasionally up to 75lbs. with assistance.
  • Pushing/Pulling: Use manual equipment to move heavy loads.
  • Climbing/Bending/Stooping/Twisting: Regularly required to climb ladders, bend, stoop, twist, kneel, and reach overhead.
  • Manual Dexterity: Use hands and fingers to handle, feel, and operate tools and equipment.
  • Environmental Conditions: Work in varying temperatures (hot, cold, humid) and around moving machinery and noise.
Other Job Demands:The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be involved in the position. This position may have access to protected health information (PHI) and sensitive company records. Ability to complete the Company’s Compliance Training and strict adherence to the Company’s Code of Conduct and related policies is a must.Diversicare is committed to being an equal opportunity employer. Diversicare does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex (including gender identity), national origin, age, or disability, sexual orientation, citizenship, marital status, veteran status, genetic information, or any other characteristic protected by law.(EOE)

Diversicare