Project Management Support Specialist
- Tullahoma, TN
- Permanent
- Full-time
- Provide procurement support including, but not limited to, the following:
- Work closely with contracting to address procurement needs.
- Conduct market research to identify sources of equipment and services, including pricing and delivery information.
- Manage/organize program records.
- Develop waivers/sole sources for time-critical procurements
- Develop Independent Government Estimates (IGE).
- Prepare Requests for Information (RFI).
- Provide coordination support to Industry Day events.
- Identify and utilize existing IDIQ contract vehicles to address specific procurement needs.
- Assess availability of equipment and services from GSA distributors as means to expedite procurements.
- Review Statement of Work documentation (SOWs) for equipment and services to facilitate vendor research to identify potential sources.
- Provide contract administration support including, but not limited to, the following:
- Process AF-3000 submittal forms and transmit to AF contracting.
- Forward deliverables to appropriate personnel for review/approval.
- Participate in weekly status meetings/calls, as well as unscheduled discussions to address inquiries and/or monitor the status of specific efforts.
- Review design mail-outs and attend design meetings as needed.
- Review contract SOWs to develop/refine submittal requirements.
- Review engineering drawings and monitor construction activities to ensure adherence to approved designs.
- Develop and maintain tracking tools to monitor contractor submittals, CLIN claims, invoicing status, and deliverable status, as well as to identify past due items.
- Support verification/validation efforts associated with contract deliverables (g., review concrete strength results, witness mandrel testing, etc.
- Provide program/project documentation and administrative support, but not limited to, the following:
- Prepare, organize, and maintain hardcopy documentation according to defined process.
- Post selected electronic records to online repositories and help maintain record sets on shared drives and SharePoint sites.
- Participate in project status meetings/calls and provide meeting minutes.
- Provide inputs and monitor overall project schedules.
- Prepare Information Release Authorizations (IRA) to facilitate transmittal of documentation to contractors, suppliers, and other approved outside organizations.
- Support preparation of briefing packages.
- Draft/Update program/project documentation (e.g., Project Charter, Project Management Plan (PMP)), while ensuring document format/content meet specified guidance/template.
- Assist in maintaining accurate documentation of project activities, decisions and outcomes.
- Assist with decision authority and stakeholder identification and documentation.
- Level 2-BS degree in related field and 1-3 years of relevant work experience.
- Level 3-BS in related field 3-10 years of relevant work experience.
- Level 4-MS in related field 10 + years of relevant work experience.
- Level 5- exceptional/highly unique expertise, recognized industry leader in a given area of expertise
- Desired Qualifications
- Knowledge of good engineering practices
- Knowledge of wind tunnels, engine test, and or hypersonics
- Knowledge of aerodynamics or aero propulsion sciences
- Knowledge of government procurement processes and the management of large complex construction projects desirable.
- Prior experience working at a military facility highly desirable (AEDC experience a plus)
- PMP credentials highly desirable
- Competitive Wages*
- Medical, Rx, Dental & Vision Insurance
- Generous company-funded Basic Life Insurance
- Company-funded Short-Term & Long-Term Disability
- 11 Paid Federal Holidays
- Generous Paid Time Off (PTO)
- Dependent Care and Medical Flexible Spending Accounts
- 401(k) retirement plan with company match and 100% immediate vesting
- Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
- Robust Employee Assistance Program
- Employee Referral Bonus Program
- Corporate Sponsored Events & Community Outreach
- Spot Awards for exemplary individual performance
- Discretionary performance-based bonuses
- And many more!