Executive Support Specialist (On-Site - Buffalo, NY)

• Screen telephone calls and receive visitors; resolves routine and some complex inquiries. Schedule and maintain calendar of appointments and meetings and coordinate related arrangements.
• Greet and welcome visitors to the Executive Area and other business units.
• Assist the Executive Area for meeting preparation, catering management, clerical work.
• Coordinate special arrangements (confidentiality, security, hospitality) for VIP visitors (business leaders, major customers, political figures, celebrities) to the Executive Area.
• Performs advanced, diversified and confidential secretarial / assistant duties requiring skill and knowledge of departmental policies and practices.
• Prepares Executive correspondence using word processing software.
• Screens telephone calls and visitors, and resolves routine and some complex inquiries.
• Accept packages and notify employees.
• Notify building security of guests scheduled to arrive.
• Set up and maintain calendar tracking for conference room coordination.
• Provide administrative services for traveling EVP's and other visitors to the floor
• Prepare correspondence to clients for events they have to attend.
• Prepare correspondence/Thank you's for various items that are received by the Chairman's Office.
• Responsible for supply ordering which includes paper and other office supplies.
• Arranging for car services and maintaining flight information for guests/board members.
• Responsible for ordering messenger services.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

M&T Bank