Program Specialist II

• Plan, implement and execute special events, programs and conferences for the Texas A&M Engineering Experiment Station and the College of Engineering, supervise, direct and coordinate event personnel and vendors, and provide post-event analysis, budget summaries and participation feedback.
• Maintain working relationships with vendors, venues and stakeholders.
• Manages and updates conference and event registration and webpages in accordance with clients’ needs.
• Maintains and updates conferences and events using event management software.
• Assists in annual reporting for conferences and events.
• Assists in calculating budgets for conferences and ensure conferences adhere to the budgets.
• Assist in scheduling and securing venue and logistical support for events.
• Create, track and evaluate reports and metrics for events.
• Assist with project elements within timelines and budgets.
• This position requires direct engagement with minors and youth during program activities. The employee is expected to fully adhere to all university policies and state regulations pertaining to the safety and protection of minors.
• Performs other duties as assigned.

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience.

• Proven experience with large events and functions.
• Experience using event management software.
• Experience in higher education or non-profit event/conference planning.
• Prior experience working with federal agencies.

• Knowledge of Adobe Creative Suite and Microsoft Office Suite.
• Familiarity with and willingness to stay current with social media applications.
• Knowledge of standard proofreading.
• Familiarity with or a willingness to learn about website builders and content management systems that accompanies conference management software.
• Understand requirements and details of events and clients’ needs and wants.
• Create, track and evaluate reports and metrics for events.
• Assist with project elements within timelines and budgets.
• Strong organizational skills to assist with events and deliverables.
• Knowledge of word-processing, spreadsheet, and database software Ability to multi-task and work cooperatively with others.
• Demonstrated attention to detail and ability to work independently.
• Excellent administrative and organization skills with the ability to effectively coordinate a large variety of activities.
• Strong customer service skills with the ability to resolve issues fairly, expediently, and cost-effectively.
• Superior written and verbal communication skills adaptable to all types of audiences.
• Excellent interpersonal and communication skills to cultivate relationships with a diverse population of students, staff, faculty, and other external partners.
• Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.
• Ability to prioritize, manage multiple projects, and meet deadlines.
• Must be able to work with a high degree of independence.

• Must be able to work some evenings and weekends.

• Main Campus – College Station, TX.

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance:
• Wellness program release time offered to employees to promote work/life balance.

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

Texas A&M University