Position SummaryThe mission of the Marion County Community Corrections Agency is to improve the lives of people in our community. Our role is to provide community supervision, as an alternative to incarceration, using evidence-based practices and comprehensive case management. Job Summary This Position is responsible for processing, expending, accounting, reporting, and auditing funds received by MCCC through any grant program. The incumbent will be responsible for coordinating closely with the OFM and the Grants division. Incumbent will research grant opportunities and review requirements for submission and compliance. The incumbent will utilize independent judgment in the absence of standard operating policies or procedures. Incumbent will function without supervision and will help establish and ensure that policies and procedures for MCCC and the city/county are adhered to in an effective manner. Position reports to the Accounting Administrator- Finance Supervisor.Equal Employment Opportunity The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.Position Responsibilities
Coordinate with MCCC leadership regarding grant applications, awards, and compliance
Serve as the department liaison for grant on matters related to budgets, billing and invoicing, record-keeping, and reporting
Manage the financial transactions associated with grant funds and track grant funds from open to close of award period
Draft grant narratives for newly proposed projects and submit in grants portal
Oversee the appropriate financial practices and monitoring of grant expenditures by purchasers
Review and analyze MCCC expenses versus grant allocations and audit the budget and expense transfers related to grants
Monitor cash balances for timely and ongoing submissions of grant reports relating to projects
Ensure compliance with federal regulations, guidelines, and policies relating to local and federal laws
Oversee submission and accuracy of grant audit and performance reports for grant projects
Manage project administration components of contract claims, project budget, and status reports
Assist in developing new processes, organizational policies, or tracking spreadsheets to monitor grant statuses, payments, budgets, etc.
Maintain tracking spreadsheets to provide accurate updates on all grants and payments
Coordinate with MCCC departments and leadership to ensure sufficient documentation is provided and is accurate and timely
Review and analyze supporting documentation of submitted reports
Prepare and present audit information to OFM and the Grants Division including information on the department's various grants
Establish and maintain strong relationships with agencies and organizations providing funding
Review grant contracts and agreements to ensure accuracy of information including agency name, award amount, etc.
Provide support and back up for all functions of the Finance team, including contracts
Must maintain confidentiality at all times
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
QualificationsBachelor's Degree in a related field and two (2) years of related work experience is preferred. An equivalent combination of education, training and work experience may be utilized in lieu of degree. Must possess excellent people skills, excellent communication skills, and the ability to work well with a diverse customer base including internal management and staff, City-Council, and the public. Computer knowledge of spreadsheet(s), database(s), and other software is also required. Must be able to type and create reports, and spreadsheets as needed. Ability to read and interpret documents such as city ordinances, contracts, and policies. Prior finance experience. Experience in planning, organizing, implementing, and evaluating programs. Ability to handle multiple projects and work under stress; ability to exercise professional judgment and make decisions. Requires a high level of interpersonal, problem solving and analytical skills; requires ability to take initiative and meet objectives and deadlines, good communication skills, as well as experience in public speaking. Must have and maintain a valid driver's license. Extensive knowledge of Microsoft Office.All rates are bi-weekly.2023 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://media.graphassets.com/fXBSN1Q7SQu0d2T9mmrALife Insurance Employee Only (rates per $1,000 per month):Basic: Employer PaidOptional Life Insurance Employee Only (rates per $1,000 per month)Additional:25-29 $0.05330-34 $0.07535-39 $0.09040-44 $0.12045-49 $0.20350-54 $0.33055-59 $0.54560-64 $0.72365-69 $1.20870 + $1.867IMPORTANT PERF UPDATE:*For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:
20 percent vested after 1 full year of participation
40 percent vested after 2 full years of participation
60 percent vested after 3 full years of participation
80 percent vested after 4 full years of participation
100 percent vested after 5 full years of participation
3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.
