Senior Manager, Payroll and Accounts Payable (US Only)

Catholic Relief Services

  • Baltimore, MD
  • $96,113-117,498 per year
  • Permanent
  • Full-time
  • 1 day ago
Job Category: Cross-FunctionalDegree Level: Bachelor's DegreeJob Description:Pay Range: US$96,113 - US$117,498 AnnualNOTE: The above Pay Range only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. Staff hired on local payroll would follow the respective Country pay range. Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process.Job SummaryThe Senior Manager, Payroll and Accounts Payable is responsible for leading payroll and AP operations in support of the agency's mission and financial stewardship. This role ensures the timely, accurate, and compliant disbursement of employee compensation and vendor payments. The Senior Manager collaborates closely with Global People Resources and Finance Division to ensure coordinated execution, audit readiness, and ongoing process improvement. The position plays a key role in strengthening internal controls, optimizing systems, and developing team capacity to support operational excellence.Roles and Key Responsibilities
  • Lead a team responsible for processing multi-state payroll and global accounts payable, ensuring accuracy, compliance, and timely execution.
  • Oversee payroll tax compliance, benefits deductions, wage reporting, and regulatory filings (e.g., W-2s, 1099s).
  • Ensure compliance with U.S. labor laws, IRS regulations, donor guidelines, and internal policies related to payroll and vendor disbursements.
  • Collaborate with GPR Team to align payroll processes with staffing, compensation changes, and onboarding/offboarding procedures.
  • Oversee vendor payment cycles, including invoice approval workflows, payment runs, and vendor data integrity.
  • Oversee year-end closing, audit preparation, and financial reporting related to payroll and AP activities.
  • Lead process improvement and system optimization efforts, including Enterprise Resource Planning (ERP) integrations and automation initiatives.
  • Establish and monitor key performance indicators (KPIs) for disbursement efficiency and service delivery.
  • Oversee the team ensuring deadlines are met. Provide coaching and development to staff, fostering a culture of accountability and continuous learning.
  • Maintain and monitor internal controls and segregation of duties within payroll and AP functions.
Knowledge, Skills and Abilities
  • Strong knowledge of U.S. payroll regulations, IRS rules, and 1099/foreign vendor payment requirements.
  • Demonstrated ability to lead high-performing teams in a mission-driven environment.
  • Ability to manage sensitive information with discretion and maintain confidentiality.
  • Excellent communication and interpersonal skills with a collaborative, service-oriented approach.
  • Strong analytical, organizational, and time management capabilities.
  • Excellent written and oral communication skills.
  • Willingness to work additional hours during critical implementation periods.
Required Languages: Fluent in English, both written and verbal.Travel: No travel required.Supervisory Responsibilities: YesQualifications:Basic Qualifications
  • Bachelor's degree in Accounting, Finance, or Business Administration.
  • Minimum of 7 years of relevant experience in payroll and accounts payable, preferably in nonprofit organization.
  • At least 3 years in a supervisory or managerial role with demonstrated team leadership.
  • Experience working with ERP systems (e.g., Oracle, Workday, NetSuite) and payroll platforms (e.g., ADP)
Agency Competencies (for all CRS Staff):
  • Personal Accountability - Consistently takes responsibility for one's own actions.
  • Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
  • Builds and Maintains Trust - Shows consistency between words and actions.
  • Collaborates with Others - Works effectively in intercultural and diverse teams.
  • Open to Learn - Seeks out experiences that may change perspective or provide an opportunity to learn new things.
Agency Leadership Competencies:
  • Lead Change - Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
  • Develops and Recognizes Others - Builds the capacity of staff to reach their full potential and enhance team and agency performance.
  • Strategic Mindset - Understands role in translating, communicating, and implementing agency strategy and team priorities.
What we offerCRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role. CRS´ work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.About Us:Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. Catholic Relief Services' relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS' processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS´ Code of Conduct.CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.CRS is an Equal Opportunity Employer.About the Team:General RequirementsCRS offers are contingent on the selected candidate's ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements. All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.

Catholic Relief Services