Executive Assistant
- Winter Park, FL
- Permanent
- Full-time
- Benefits from Day One
- Paid Days Off from Day One
- Student Loan Repayment Program
- Career Development
- Whole Person Wellbeing Resources
- Mental Health Resources and Support
- Pet Insurance*
- Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)
The Executive Assistant position is responsible for fully supporting assigned Vice President(s) within the department. This position is responsible for complete management of the executives calendars, including but not limited to scheduling appointments, coordinating all arrangements for meetings, conferences, and travel. Prepares routine and non-routine reports and presentations, including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes letters and correspondence. Answers phones, delivers outstanding customer service, and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.The value youll bring to the team:
- Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries
- Coordinates and maintains the Executives calendar for meetings and appointments to provide optimal utilization of the executives time
- Maintains all communications for the Executive and department including written correspondence and telephone contacts
- Drafts documents as appropriate
- Maintains the department invoice process including receiving, validating, filing and processing invoices for payment
- May assist with trouble shooting on invoices and helps prepare monthly expense reports
- Maintains department supplies and orders supplies within budgeted dollars
- Maintains organized files and office equipment
- Assists the Executive and department with developing presentations
- Assists with managing project assignments for the department as needed
- Attends departmental and board meetings, takes minutes, transcribes and prepares documentation as needed
- Makes travel arrangements for executives
- Meets department set SLA/performance standard
- May manage vendor relationships and contracts
- May be required to conduct/participate in event planning
- May be required to provide lunch coverage
- Responsible for confidential and time sensitive information
- Performs other duties as assigned
- High School Grad or Equivalent 4 years experience