Program Coordinator, School of Medicine Foundations
Emory University
- Atlanta, GA
- Permanent
- Full-time
Foundations Phase Coordinator
- Serve as the coordinator for the Foundations phase (18 months) and liaison between the Director of Foundations, Course directors, and the Office of Medical Education and Student Affairs (OMESA).
- Ensures all SOM and OMESA Policies & Procedures pertaining to the Foundations phase are being met.
- Reserves rooms in 25Live and new system.
- Coordinates with the Foundations director to maintain foundations course/thread syllabi.
- Updates Foundations course descriptions for each of the assigned rotations including contact information, course activities, and requirements.
- Configures and distributes evaluations in OASIS for Foundations curriculum.
- Coordinates patient interviews with course instructors and nursing staff, assists with travel arrangements, parking vouchers and will escort patient when required.
- Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Foundations courses/threads curriculum documentation to support curriculum initiatives.
- Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
- Keeps track of student attendance, tardiness, and professionalism problems in conjunction with the Foundations Director, Course Directors, and SEATS tool.
- Tracks student progress on course requirements, activities, and assessments in partnership with Foundations Director.
- Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Foundations Director.
- Serve as the coordinator for the Foundations thread directors and the Office of Medical Education and Student Affairs (OMESA).
- Coordinates with Foundations thread directors to maintains foundations thread syllabi.
- Updates Foundations thread descriptions for each of the assigned rotations including contact information, course activities, and thread requirements.
- Configures and distributes evaluations in OASIS for Foundations curriculum.
- Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Foundations threads curriculum documentation to support curriculum initiatives.
- Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
- Keeps track of student attendance, tardiness, and professionalism problems in conjunction with the Foundations thread directors using SEATS tool.
- Tracks student progress on course requirements, activities, and assessments in partnership with Foundations thread directors.
- Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Foundations thread directors.
- Serves as the liaison between the Foundations elective directors and the Office of Medical Education and Student Affairs (OMESA).
- Maintains the Foundations election catalog and syllabus.
- Updates Foundations elective(s) descriptions for each of the assigned rotations including contact information, course activities, and thread requirements.
- Configures and distributes evaluations in OASIS for the electives.
- Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Foundations curriculum documentation to support curriculum initiatives.
- Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
- Tracks student professionalism problems in conjunction with the Foundations elective directors
- Works with Electives and Capstone Subcommittee in ECC to pull reports, CQI, etc..
- Support Foundations subcommittee of the Executive Curriculum Committee.
- Coordinate logistics and documentation of the Foundations subcommittee activities.
- Will be a non-voting member of the Foundations subcommittee
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
- Performs related responsibilities as required.
- Bachelor's degree in a field related to the program.
- Two years of related experience, or an equivalent combination of education, training and experience.
- Proven ability to work effectively in teams.
- Proven ability to exercise excellent judgment and outstanding problem-solving skills.
- Excellent interpersonal and communication skills.
- Exemplary ability for collecting, synthesizing, displaying, recording, and effectively communicating quantitative and qualitative data.
- Outstanding organizational management and multi-tasking skills.
- Proven ability to pay strong attention to detail and meet deadlines.
- Proven ability to garner widespread participation among faculty, staff, and students in processes.
- Experience with online examination software systems.
- Expertise in use of common computer applications such as Microsoft Access and Microsoft Excel, and proficiency in additional databases and technology.
- Experience in medical education
- Experience/proficiency in databases and technology.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.