Administrative Assistant, Translational Sciences Division, Science Partnerships
Foundation of the NIH
- Rockville, MD
- Permanent
- Full-time
- Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences for Department leadership. Organize and prepare for meetings, including gathering documents and attending to meeting logistics.
- Interact high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health.
- Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents.
- Help reconcile expenses monthly and prepare invoices and check/wire transfer requests.
- Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors.
- Coordinate travel arrangements as necessary for Department staff.
- Provide information and assistance to callers and visitors in a courteous and professional manner.
- Organize and maintain various physical and electronic records and documents.
- Establish and consistently demonstrate an understanding of FNIH policies and procedures.
- Serve as a contributing member of the Translational Sciences Team, working within a team concept to reach individual, as well as departmental goals.
- Associate degree or comparable experience as evidence of a broad education and an ability to deal with diverse situations and people in a courteous and professional manner.
- Familiarity with Blackbaud databases is a plus.
- Ability to integrate into and support a positive, collegial and professional team environment is essential.
- Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint.
- Excellent memory and organizational ability in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
- Ability to handle multiple interruptions and adjustments to priorities throughout the day.
- Solid writing and communication skills are a must, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.