Housing Application & Assignments Coordinator

California State University

  • Sacramento, CA
  • $4,058-6,653 per month
  • Permanent
  • Full-time
  • 24 days ago
Working Title: Housing Application & Assignments CoordinatorClassification Title: Administrative Support Coordinator II (ASC II)Posting DetailsPriority Application Deadline (Posting will remain open until filled): Sunday, June 29, 2025 @ 11:55pm PSTHiring PreferenceEligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.Position SummaryUnder the direction of the Associate Director for Housing Business Operations, the Housing Application & Assignments Coordinator (Coordinator) is responsible for managing the day-to-day housing license agreement, application, and room assignments for the on-campus housing program which houses 2,200+ students.The Coordinator will assist with the housing cancellation review process and will utilize the housing management system (StarRez) and other databases daily. They will coordinate the day-to-day administration for student room assignments, which includes room selection periods, room assignments for term, room changes, and consolidation processes. The Coordinator will work with various students and families. The Coordinator is responsible for maintaining historical data and records, handling sensitive information, and providing data for applicable reports.FLSA: Non-Exempt (eligible for overtime)Anticipated Hiring Range: $4,058 per month - $4,707 per month, commensurate with the candidate's education, experience, skills, and training.CSU Classification Salary Range: $4,058 per month - $6,653 per monthBest-in-class Benefits:CSU Total Compensation:Salary Grade/Range: 2Recruitment Type: Regular (Probationary)Time Base: Full-TimeWork Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Work hours dependent on department needs. Must have the ability to travel within California for work events that may require limited early mornings, nights, and weekends throughout the year.Department InformationOffering various and diverse living and learning experiences, the University Housing Services Office is an integral part of the educational mission of Sacramento State. As such, the office strives to create a welcoming and stimulating environment that prompts students to participate in co-curricular activities that promote life and leadership skills, social responsibility, and academic success.Please visit our website for additional information:Minimum QualificationsEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.Required Qualifications
  • Ability to provide training and guidance to staff or student assistants as needed.
  • Ability to perform a variety of administrative and technical/analytical duties.
  • Experience managing and coordinating day-to-day administrative processes and operational procedures.
  • Working knowledge of general practices and program administration, University, and departmental policies.
  • Ability to apply knowledge and interpret policy in decision making and problem solving.
  • Ability to handle multiple work projects and varied work priorities; experience setting priorities and meeting deadlines.
  • Ability to make independent decisions and exercise sound judgement, while also having the ability to work as a part of a team.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group.
  • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
  • Ability to analyze data and make appropriate projections related to working projects.
  • Ability to compile and present reports related to program or administrative specialty.
  • Expertise in utilizing standard office equipment, the Internet, software packages (e.g., Microsoft Office Suite), and data management software.
  • Excellent written and verbal communication skills with the ability to convey information clearly and accurately.
  • Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and members of the community.
Work Requirements: * Ability to travel within California for recruitment and yield events.
  • Ability to work specific events that require limited early mornings, nights, and weekends throughout the year.
Conditions of Employment- Ability to pass a background check.Preferred Qualifications
  • Three or more years of experience within a University housing programs and a working knowledge of industry standards.
  • Proficiency with housing management databases (ex. StarRez, Entrata, Adirondack, E-RezLife), Common Human Resources System (CHRS), Concur, and other related software.
Documents Needed to Apply (2)
  • Resume
  • Cover Letter
Failure to upload required documentation may result in disqualification.Applicants will respond to the following 3 supplemental questions: * Please rate your proficiency with the Microsoft Office Suite (Word, Excel, Outlook, etc.)
  • No familiarity
  • Some familiarity
  • Familiar
  • Proficient
  • Expert
  • Please describe your experience coordinating day-to-day administrative processes. Can you provide a specific example of how you've maintained accuracy while handling high-volume administrative tasks? (Open Ended,
500 words) * This position requires the ability to travel within California for recruitment and yield events as well as the ability to work specific events that require limited early morning, nights, and weekends throughout the year. Are you able to abide by these work requirements?
  • Yes
  • No
About Sacramento Stateis located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:“As California's capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to ; ; ; ; , and .As evidenced by the values embedded in our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.To learn more about why you should join the Hornet Family, please visit the page.Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing .Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.Background Check DisclaimerA background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.COVID19 Vaccination PolicyEffective May 2023, per the , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.Out of State EmploymentSacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.Eligibility VerificationCandidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).Note to Applicants:Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.Advertised: Jun 11 2025 Pacific Daylight Time
Applications close:

California State University