Administrative Assistant I - Economics
University of Texas at Arlington
- Arlington, TX
- $41,000 per year
- Permanent
- Full-time
Essential Duties and Responsibilities
- Manages budgets, reconciles departmental financial accounts; prepares and submits financial transactions including vouchers, deposits, transfer of funds, departmental scholarships (Scholarshop and account management) and reconciles Procard account.
- Serves as a liaison between the business or academic unit and internal and external clients.
- Addresses and resolves routine problems within the business or academic unit; follows internal and external policies and procedures during the resolution of problems.
- Assists with student issues.
- Handles departmental functions relating to equipment (ordering supplies, computers, furniture and disposition of old equipment and furniture) and department reporting requirements (inventory of equipment, CASIM room assignments, and Contingency Plan updates).
- Serves as department timekeeper, maintains employee records, prepares and submits faculty and GTA assignments as necessary, submits CCQs tracks annual appointments for the business or academic unit, submits pay submissions for overloads, etc.
- Handles administrative functions relating to faculty and courses (i.e., ordering class supplies, syllabi maintenance, making test copies, book ordering and may assist with class scheduling, etc.)
- Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
- Manages and maintains department chair's calendars; organizes, schedules and meetings.
- Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records.
- Other duties as assigned.
- Associate degree with two (2) years of experience providing secretarial or administrative support or equivalent experience.
- Solid working knowledge of Microsoft Office products.
- Bachelors' degree in a related field.
- Three (3) years of upper-level secretarial experience.
- Knowledge of standard office practices and procedures.
- Attention to detail.
- Ability to maintain accurate records.
- Excellent written and oral communication skills.
- Ability to safeguard confidential information.
- Ability to independently resolve routine problems and make decisions.
- Ability to draft, read and comprehend a variety of correspondence.
- Ability to manage time effectively and prioritize work.
Working Conditions
Special Conditions for Eligibility
CBC RequirementIt is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO StatementIt is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
ADA AccommodationsThe University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email .