Administrative Support Assistant
- Auburn, AL
- $15.00-18.79 per hour
- Permanent
- Full-time
Home Org Name Admin-Science & Math
Division Name College of Sciences & Math
Position Title Administrative Support Assistant
Job Class Code DA01A/B
Appointment Status Full-time
Part-time FTE
Limited Term Yes
Limited Term Length This position is for two years. It may be renewed based on need, performance, and the availability of funding.
Job SummaryJoin COSAM and Make a Meaningful Impact! The College of Sciences and Mathematics (COSAM) at Auburn University is seeking a dedicated Administrative Support Assistant to join our Office of the Associate Dean of Academic Affairs. This vital role will provide key support to the Auburn Rural Medicine Program and the Office of the Associate Dean for Academic Affairs, helping advance COSAM's mission of academic excellence and community engagement. This a limited-term position (2 years) that is renewable based on need, performance, and the availability of funding.
Essential Functions
- Assisting Rural Medicine Program students with pre-matriculation and registration related processes and requirements.
- Coordinating and executing Rural Medicine Program events such as the Orientation, Cohort Welcome Dinner, Spring Banquet, White Coat Ceremony, regular program meetings, shadowing activities, and student conference travel and field trips.
- Supporting data collection and reporting efforts for the Rural Medicine Program, including distributing student surveys, compiling response, and preparing summary reports for internal use.
- Assisting with outreach and recruitment efforts for the Rural Medicine Program by maintaining digital signage and communications, including social media, promotional flyers, and informational materials.
- Providing basic administrative assistance to the ADAA Office on tasks as needed.
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Excellent written and interpersonal communication skills
- Proficiency with Microsoft Office
- Excellent organization and time management skills
- Ability to manage multiple tasks and deadlines
Minimum License and CertificationsDesired QualificationsDesired Qualifications
- Bachelor's degree in Business Administration, Communication, Public Services, General Studies, Interdisciplinary Studies, or a related field.
- Experience working in Higher Education, preferably in an Academic Unit
- Experience with online forms and survey tools (e.g. Smartsheet, Qualtrics), digital calendars, and Banner.
- Experience in event logistics and coordination
- Strong attention to detail and follow through on tasks independently
Job Category Administrative
Working Hours if Non-Traditional
City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position
Posting Date 08/25/2025
Closing Date
Equal Opportunity Compliance StatementIt is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their to learn more.
Special Instructions to Applicants
Quick Link for Internal PostingsDocuments Needed to ApplyRequired Documents * Resume
- Cover Letter