Administrative Assistant II
- Madison, WI
- $22.98 per hour
- Permanent
- Full-time
Institution Dakota State University
Working Title Administrative Assistant II
Posting Number CSA02467P
Department DSU-Graduate School
Physical Location of Position (City) Madison
Posting TextThe Office of Graduate Studies at Dakota State University is seeking a detail-oriented and driven Administrative Assistant II to support the operations of our graduate programs. This role is essential in ensuring the smooth coordination of doctoral admissions, program tracking, event planning, and communication with and between the Graduate community. The ideal candidate will be highly organized, collaborative, and committed to supporting graduate education.Key Responsibilities:
- Provide administrative support to graduate program committees, including:
- Creating evaluation rubrics for reviewing doctoral candidates
- Preparing and organizing application files for review
- Monitoring committee progress to ensure timely application evaluations
- Manage communications related to admissions:
- Send admission decision letters
- Track student acceptances and enrollment decisions
- Run reports to monitor program inquiries, student progress, and enrollment trends
- Review and organize admission, enrollment, and other student and program progress data
- Organize and announce dissertation defenses
- Track and maintain records of graduate assistantships, and screen candidates for placement
- Supervise graduate assistants in graduate office
- Plan and coordinate doctoral residency agendas and other Graduate Studies events
- Manage dissertation dissemination and doctoral candidate final completion process
- Process travel reimbursements and departmental purchases
- Collaborate with graduate counselors and marketing staff to develop and execute communication plans for prospective and current students
- Team oriented and collaborative
- Exceptional customer service skills
- High attention to detail and accuracy in all tasks
- Strong leadership, organizational and management skills
- Proficiency in Microsoft Office Suite and data reporting tools
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively across departments
- Must be authorized to work in the U.S. Sponsorship is not available for this position.
- Flexible benefits package - health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.
- South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.
- Paid time off - full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.
- Reduced tuition for education.
- Professional liability coverage
- Paid family leave
Posting Date 09/02/2025
Closing Date
Open Until Filled Yes
First Consideration Date
Advertised Salary CSA Pay Grade GH: Starting at $22.98/hour
Duration of the Term 12 months
If Other, describe duration
Appointment Percent 100%
Work Hours8am - 5pm
Typical Hours Worked Per Week
Appointment Type Regular
Scope of Search External (includes Internal)
If internal, define scope of search
This position requires No Requirement
If other, please indicate
Department Description and Cultural ExpectationsIn addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison's scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.Madison's location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota's largest city, Sioux Falls.
Equal Employment Opportunity StatementDSU is committed to equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.Applicants with disabilities are invited to identify any necessary accommodations required in the application process. E-Verify, EOE.
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