ADMINISTRATIVE ASSISTANT PART TIME

Marcel Digital

Chicago, IL
Permanent
Part-time

23 days ago
Apply easily

(Please note that we will only consider local candidates for this hybrid role.)Marcel Digital is a Chicago-based, award-winning digital marketing and web development agency, proudly independent since 2003. We specialize in driving measurable growth for B2B organizations through integrated strategies across paid media, SEO, analytics, and web development.We’ve built a high-performing team that thrives on collaboration, curiosity, and results. Our culture is anchored in authenticity, integrity, accountability, and insight - and we’re serious about creating an environment where people can grow, not just as professionals but as individuals.At Marcel, we invest in becoming exceptional at what we do. From sending team members to top industry conferences around the world to hosting hands-on learning sessions and fostering daily peer-to-peer collaboration, we believe growth is a shared journey. If you're passionate about doing meaningful work with smart, kind people - we’d love to meet you.Description:The role and responsibility of the Administrative Assistant includes working closely with the Head of Administration, assisting with a variety of tasks. This position requires multitasking and organization.

Responsibilities include, but are not limited to:

Contract management, think part paralegal

Facilitate communication between prospect or client and Marcel
Maintain up to date contract templates
Manage fully executed contracts
Bookkeeping

General bookkeeping
Monthly invoicing
Monthly vendor billing
Time and materials billing
Assist with closing the month
Sourcing Order for vendors
Client PO/IO billing
General office management assistance

Order lunch
Order supplies and gifts
Liaison with our co-working space
Schedule leadership dinners
Event planning

Yearly retreat
Yearly on-site
Occasional employee travel
Anniversary benefit management
Human Resources

Assist Head of Administration with Insurance Benefits Administration
Assist Head of Administration & CEO with Corporate Insurance Policies
Assist in onboarding & offboarding
Qualifications:

Experience with Google products including Drive, Docs, and Sheets.
Experience with Microsoft products including Word and Excel
Experience with Quickbooks Online Accounting Software preferred
Affinity for multi-tasking
Keen eye for detail
Can both follow and improve upon internal processes
Excellent communication skills.
Self motivated
Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.
The ideal candidate champions the department’s mission & vision in cultivating an environment where one is proud to work at Marcel.

Marcel Digital