Project Administrator
Premier Fire & Security
- Paducah, KY
- Permanent
- Full-time
- Health, Dental, Vision and Life Insurance
- Paid Time Off and Paid Holidays
- 401(k) Plan
- Profit Sharing Plan
- Employee Stock Purchase Plan
- Assist Project Managers with the project setup, labor schedule tracking, project invoicing, and collections of outstanding invoices
- Setup newly awarded projects in construction management system
- Enter project budgets and assist Project Managers to update budgets as needed
- Submit customer and vendor requests for setup in construction management system
- Work with Customers and internal stakeholders to keep project billing and collections processes working efficiently
- Coordinate project information across multiple departments including Purchasing, Accounts Payable, Payroll, and Finance Management
- Maintain, consolidate, and organize various types of records in digital project files
- Complete weekly and monthly project billing and cost reporting to enable Project Managers to effectively manage their project portfolio
- Prepare weekly timesheet for field employees and enter project hours by employee for processing by Payroll team
- Review and code Project Manager credit card expense reports
- Contribute to the continuous improvement of project management processes by partnering with other functional areas to identify and drive improved efficiency, effectiveness, and internal controls.
- Strong computer skills and show propensity to learn new programs quickly
- Must be proficient in Microsoft Office (Excel, Word, and Outlook Required)
- Proficiency in editing and creating PDF documents (Required)
- Effective verbal and written communication skills are vital
- Well-developed organization skills to manage multiple projects and priorities
- Works well in either team or independent situations
- Ability to quickly adapt to evolving environments and responsibilities
- Notary Public or willingness to become a Notary Public
- Ability to pass a post-offer drug screen and background check