Senior Meeting & Events Coordinator

Arden Hills, MN
$57,920-86,880 per year
Permanent
Full-time

19 hours ago

Senior Meeting & Events CoordinatorOverview:The Land O’Lakes Meetings & Events team is hiring a Senior Meeting & Experiences Coordinator to support the design, logistics, and technology needs for internal and external events across the enterprise. This role will have a strong focus on Cvent registration site builds, attendee management, and collateral production, while also supporting planners on large-scale programs and live event operations.You’ll collaborate closely with meeting planners to create smooth, engaging attendee journeys—from registration through onsite check-in—and ensure every touchpoint is thoughtfully executed and well-branded. If you're tech-savvy, detail-oriented, and energized by the pace of events, we’d love to have you on the team.Position Purpose:The Land O'Lakes, Inc. Meetings and Experiences team is responsible for the successful procurement, planning, and execution of enterprise-wide meetings and events for internal and external audiences. From inception through completion, the Meeting & Experiences Coordinator will provide administrative and logistical support to department meeting planners in the development, coordination, and implementation of all live and virtual meetings and events ranging in size from 50–3,000 people.Key Responsibilities:Event Planning & Coordination Execution

Collaborate with internal clients to gather requirements and ensure event objectives are achieved.

Cvent Registration & Technology Management

Build, manage, and maintain Cvent registration sites, including:
Custom registration forms, activity selection, attendee types, and email communications (save-the-dates, invitations, confirmations, Know Before You Go, etc.).
Provide attendee reporting and real-time updates (registration, housing, travel, dietary needs).
Support mobile event app development and maintenance via Cvent’s Event App platform.
Assist with attendee updates and troubleshooting during the registration period.

Event Experience & Onsite Logistics

Support meeting planners with logistical needs such as invite lists, rooming reports, flight & transportation manifests, registration summaries, and other planning documents.
Support the Meetings & Events team with attendee communication, real-time updates, and troubleshooting during live events.
Assist with the organization and preparation of meeting materials, signage, and onsite collateral.
Collaborate with planners to ensure all materials, supplies, and registration tools are in place for seamless onsite execution.
Provide onsite support for meetings and events, including registration desk management, attendee check-in, and setup/teardown assistance.

Administrative & Operational Support

Supervise the meeting packing process, including preparation, shipping, and tracking of supplies for both domestic and international events.
Assist in sourcing and coordinating delivery of promotional items, ensuring quality control and on-time arrival.
Identify and recommend improvements to the planning and implementation process.
Ensure documentation and standard operating procedures are followed.

Design & Collateral Production

Design and produce event materials using Adobe Creative Suite, including:
Name badges, signage, agendas, table tents, menus, and other branded materials.
Ensure all event collateral aligns with brand standards and is delivered on time.
Coordinate production and printing timelines in collaboration with internal teams and vendors.

Required Experience & Education

College Degree with 1 year, or more, of professional work experience in event coordination or related field OR High school diploma and 2 years, or more, of professional work experience in event coordination or related field -required
Adobe Creative Suite (InDesign, Illustrator, Photoshop) – preferred
Experience using Cvent, or other event management systems, for registration builds and reporting - required
Availability to travel up to 25% for local, domestic and international onsite event support - required
Ability to work flexible hours to support event execution - required

Salary range: $57,920 - $86,880 ( in most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our salary ranges)About Land O'Lakes, Inc.Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.Benefits for most full-time roles include medical, dental, vision, PTO, life & disability insurance, education assistance, a 401k and a variety of well-being resources. Most part-time employees are eligible for prorated PTO, holiday pay, employee development programs, prorated education assistance, and a 401(k).Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.

Land O'Lakes

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