Contract Specialist Manager

River City Construction, Inc.

  • Leesburg, VA
  • Permanent
  • Full-time
  • 19 days ago
Contract Specialist ManagerPosition Overview:The Contract Specialist Manager is responsible for overseeing all aspects of contract administration in our Virginia office. This leadership role ensures accuracy, compliance, and timely execution of contracts while supporting billing, project coordination, and financial performance oversight. The Contract Specialist Manager will supervise contract workflows, guide internal teams on contract requirements, and ensure all project documentation supports company objectives and profitability.Key Responsibilities:Contract Management & Administration
  • Lead the preparation and review of bid and contract documents for new business opportunities.
  • Interpret and maintain a deep understanding of contract terms, conditions, and compliance requirements.
  • Ensure proper execution and enforcement of contractual obligations across all departments.
  • Manage and maintain contract management systems (e.g., Monday.com) and ensure records are accurately maintained in Foundation software.
  • Oversee the collection and submission of documentation required for invoice and accounts receivable processes.
Team Leadership & Internal Collaboration
  • Serve as a key liaison between field, operations, and finance teams to support contract execution and performance.
  • Participate in Work-in-Progress (WIP) meetings and project review sessions to provide contract-related guidance and insights.
  • Ensure timely data entry, system updates, and follow-up on work orders, timecards, production estimates, and rate documentation.
  • Respond to and resolve inquiries from field leadership regarding contract terms, rates, or job-specific documentation.
  • Supervise and mentor Contract Specialists or administrative staff, as applicable.
Financial & Compliance Oversight
  • Support monthly Profit & Loss (P&L) reviews by job and division; ensure expenses are accurately coded to the appropriate contracts.
  • Perform contract audits and reviews to verify proper documentation, work order compliance, and timely submissions.
  • Identify and escalate discrepancies, risk exposures, or contract violations to leadership for resolution.
Required Qualifications:
  • Associate or bachelor’s degree in business administration, Construction Management, Project Management, or related field.
  • Minimum of 3 years of experience in contract administration, project coordination, or financial operations in a construction or service-based industry.
  • Familiarity with contract management systems and financial platforms such as Foundation and Monday.com.
  • Strong analytical and organizational skills with a high attention to detail.
  • Excellent written and verbal communication and interpersonal skills.
  • Proficient in Microsoft Excel, Word, and Outlook.
  • Ability to manage multiple deadlines and competing priorities.
Preferred Qualifications:
  • Prior experience working with Pepco
  • Prior leadership or supervisory experience
Special Position Requirements:This position and all applicable policies including drug testing and background checks will apply.River City Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, River City complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

River City Construction, Inc.