Real Estate Portfolio Administrator

• Analyze and interpret lease agreements to ensure compliance with contractual obligations and company policies
• Maintain and update the real estate database, including lease abstracts, property details, and key documents
• Ensure the accuracy and integrity of lease data in real estate systems and lead audits to maintain compliance
• Lead the development and continuous improvement of lease administration processes and systems
• Independently manage critical lease dates, including renewals, expirations, and options and advise leadership on strategic actions
• Support lease negotiations by providing financial and operational insights, and coordinating with legal and real estate teams
• Oversee due diligence activities for acquisitions, dispositions, and lease negotiations including risk assessment and documentation review
• Coordinate lease onboarding and offboarding processes
• Ensure lease compliance, including rent payments, escalation clauses, and other contractual obligations
• Interface with landlords, tenants, and property managers as needed
• Collaborate with Finance and Lease Accounting to forecast lease-related expenses, reconcile rent statements, and monitor CAM charges
• Reconcile rent statements and resolve discrepancies
• Forecast and monitor CAM costs
• Generate and maintain periodic reports on portfolio performance and operating costs
• Maintain organized electronic and physical filing systems for all property-related documents
• Coordinate meetings, site visits, and inspections as required
• Support the team in preparing presentations, contracts, and correspondence

• Bachelor’s degree, preferred focus on Real Estate, Business Administration, Finance, or related field preferred
• 2-5 years of experience in real estate administration or property management
• Possess good communication skills, both written and verbal, plus possess ability to make effective training presentations
• Strong organizational and multitasking skills with high attention to detail
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Knowledge of lease terminology and real estate principles

• Ability to travel up to ~10% of the time, which may include weekends and evenings, as needed
• Most work is performed in a temperature-controlled environment
• Incumbent may sit for long periods of time at a desk or computer terminal
• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of a normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties

• Collaborates: Works cooperatively to achieve shared goals

• Situational Adaptability: Adapts to change and demonstrates flexibility
• Speed & Simplicity: Drives simplicity by identifying inefficiencies and streamlining tasks within their role.

• Communicates Effectively: Delivers clear messages and adapts communication to different situations and people

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