Office Administrator
Hill International
- Columbus, OH
- Permanent
- Full-time
- Ensure that the outgoing and incoming mail is allocated to the right staff
- Organize and assist fellow employees with meetings, conferences and direct telephone calls
- Communicate effectively with others as inquiry's are made
- Manage and maintain the paper and electronic filing system
- Order equipment, office supplies and other office items as required
- Set up conference rooms for meetings and after all meeting clear items to prepare for the next
- Act as right hand to the area and regional manager in support of project invoicing, client communications, human resource actions and activities
- Assist in coordination of key events, actions and meetings with local region administrative staff, as necessary
- Support the region with coordinating and the assembly of brochures, proposals, and other marketing material
- Input, file and manage data that is stored within the local network systems
- Ensure that documents, reports and presentations are set up prior to all meetings
- Assist local project management staff, as necessary
- Organize the office's operations and procedures in order to run an efficient office
- Work with the Broadview Heights Office Manager to assist in onboarding for local staff
- Including IT equipment, safety equipment (PPE), etc.
- Process and coordinate vendor invoice and payments with regional staff
- Interact and manage all building management relationships
- Minimum of 5 years' experience with administrative and accounting/billing at a construction firm
- Four-year college degree is preferred, but not required
- Microsoft Outlook and Office Suite skills, including advanced Excel skills
- Strong verbal and written communication skills
- Strong multi-tasking skills