Initial Posting Date: 09/03/2025Application Deadline: 09/17/2025Agency: Oregon State Department of PoliceSalary Range: $4,749 - $7,353Position Type: EmployeePosition Title: Records Management Supervisor 1Job Description:The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Records Management Supervisor 1 position. This is an in-office position without the opportunity for a remote or hybrid work schedule.Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact and reference REQ-186618.The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.Summary of Job Duties:In this position, you will provide daily supervision to 14 Central Records Section (CRS) employees, manage CRS programs and units. In this position, you will also oversee and assist with ensuring legal compliance with subpoenas, media requests and complex record requests received by Central Records Section. CRS staff classifications include (2) Office Specialist 1, (5) Office Specialist 2, (4) Administrative Specialist 1, (1) Administrative Specialist 2, (1) Operations and Policy Analyst 1, (1) Operations and Policy Analyst 3. You will oversee the records section program and assist with receiving, analyzing and processing subpoenas, media requests, or complex record requests and interpret state and federal laws, rules, policies and procedures, agency standard practices and other guiding documentation to ensure legal compliance.Minimum Qualifications/Eligibility Requirements:Three years of lead work, supervision, or progressively related experience; OR a Bachelor’s degree in a related field.Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.Preferred Skills:Basic management & supervisory skills or leadership experience: motivating and directing staff, planning, organizing, decision-making, assigning and reviewing work, staff development, performance and discipline.Ability to oversee and ensure compliance with public record disclosure laws and subpoena processes by providing guidance, training, and quality review of staff work.Ability to oversee crime reporting functions, including monitoring crime reporting data entry for accuracy and provide staff guidance on coding and classification.Experience working with law enforcement records management systems and digital evidence, with the ability to oversee staff use and ensure data accuracy and compliance.Prior experience working in a law enforcement or public safety environment.This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.Selection Process:The process will be comprised of the following evaluation assessment (subject to change).InterviewHow to Apply:Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter – no more than two pages in length – addressing how you meet each preferred skill for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format. Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application. Please only attach documents that are requested in this posting. Any additional documents that are submitted at this stage, will not be reviewed. After applying be sure that you answer the questionnaires related to citizenship and Veteran’s Preference points. In order to receive Veteran’s Preference points, this is a required questionnaire.The Oregon State Police does not offer visa sponsorships.Additional Information:
