Bilingual Secretary to Assistant Principal- Reynolds Middle School
Pasco School District
- Pasco, WA
- Permanent
- Full-time
- Assist with building events, activities and/or conferences.
- Acts as a liaison between administrative staff, district personnel, students and/or the public.
- Ensure that building keys are issues, tracked and monitored.
- Maintain various records, schedules, files, and rosters in appropriate information system(s).
- Provides correspondence including but not limited to letters, notifications, program inquiries, and/or verifying policy content with supervisor.
- Assist in projects to meet building needs and/or requirements.
- Follow district procedures for the procurement of supplies, equipment, printing and maintenance services.
- Placing orders and/or receiving office supplies.
- Document and track maintenance requests and/or work order status.
- Contact maintenance/facilities to request repairs, emergency assistance such as safety, security, and/or hazardous situations.
- Review and schedule requests to use facilities for events.
- Schedule appointments and/or meetings for Assistant Principal(s).
- Greet visitors, students, parents and/or district personnel.
- Assist with collecting student fines, fees, providing receipts, distributing student schedules, and student checkout throughout the school year.
- Aid with student bus routes including but not limited to reading, using or searching information from maps or schedules provided by the Transportation Department, and/or contacting an appropriate department for further assistance.
- Provide clerical assistance in the completion of Emergency Expulsion letters, student handbook, faculty handbook and student course directory.
- Maintain building staffing list which may include classroom number, extension, class period, and any other information to assist incoming substitutes, parents, students or district personnel.
- Assist with radio and audio contact with police, security, and/or administrator(s) during lunch period(s) and throughout the day.
- Participate in District meetings to communicate information and gain feedback and/or direction on a variety of issues.
- Maintain inventory of office supplies to ensure availability of required items.
- Distribute documents and materials to appropriate staff, students and/or parents.
- Answer phones including support for other departments, taking messages, responding to voicemails and/or forwarding calls.
- Perform secretarial duties to assist in the daily activities for the building and administrator(s).
- Assists with supervision of students to ensure a safe and productive learning environment.
- Assist other personnel as may be required to support them with the completion of their work activities.
- Perform other duties as assigned within the scope of the position.
- High school diploma or equivalent, required.
- Prior job-related experience preferred but not required.
- Bilingual and/or Biliterate (Spanish), required.
- Experience working in a K-12 setting preferred but not required.
- Knowledge of general office equipment such as computers, copiers, laminators, telephones, scanners, paper cutters, book covering materials, and/or step ladders.
- Knowledge in proper use of English in both written and verbal forms, use of correct grammar, spelling, and punctuation.
- Maintain detailed and accurate records.
- Skill in operating standard office equipment including basic computer applications.
- Ability to sit and/or stand for prolonged periods.
- Understand and conduct verbal and written instruction.
- Knowledge of general ASB rules, policies and regulations.
- Knowledge of cash handling procedures.
- Passing score on district administered clerical test.
- Passing score on district administered bilingual test.
- Keyboard accuracy of at least 45 words per minute (WPM) on district administered typing test.