Administrative Assistant
- Columbia, SC
- $18.00 per hour
- Permanent
- Full-time
QualificationsA high school diploma or GED. Requires 1 or more years of experience in administrative and/or office support. Strong organizational skills are required, along with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.). Good customer service skills, verbal, written, and interpersonal communication skills, and the ability to work well with others.Job DutiesJob DutyProvide essential administrative and clerical support to assigned office personnel by handling a wide range of clerical and organizational tasks. Ensure the effectiveness of the daily operations in the area, which include performing administrative duties such as managing calendars, scheduling appointments, providing customer service, copying, faxing, drafting, editing, and preparing documents and reports. Additionally, responsibilities include managing emails and other forms of communication and correspondence, as well as overseeing departmental mail and shipping.
Essential Function Yes
Percentage of Time 35
Job DutyKeep track of office equipment, air humidifiers, and supply inventory. Maintain and order the office, kitchen, and water supplies. Coordinate maintenance and repairs with facilities. Submit custodial and telephone requests. Maintain the employee phone list and ensure the IFS directory display is up to date.
Essential Function Yes
Percentage of Time 20
Job DutyProvide support for front desk reception area operations to include answering, screening, forwarding, and directing the main phone line, including taking accurate messages and directing calls. Greet and direct all visitors and students to the appropriate person and/or office, or notify the appropriate person. Serve as the initial contact with staff, suppliers, and visitors. Keep the visitor logbook, issue visitor badges, and provide visitors with a parking pass. Keep track of the all-campus parking pass.Maintain office security by following safety procedures and controlling access via the front desk. Assist the Operations Manager in maintaining key records and inventory, and order additional keys as necessary.
Essential Function Yes
Percentage of Time 20
Job DutyHelp with logistical tasks and event planning to include, but not limited to, coordinating, scheduling, and organizing meetings, special events, workshops, and other activities. Coordinating the scheduling of departmental spaces, such as conference rooms, for meetings.
Essential Function Yes
Percentage of Time 20
Job DutyOther duties as assigned.
Essential Function No
Percentage of Time 5