Education Administrative Specialist
- Fort Collins, CO
- $23.00-25.00 per hour
- Temporary
- Full-time
Employment Category Temporary
Is this an Hourly position? Yes
Work Hours/Week 0-40
Overtime Eligible? Yes
Position Location Fort Collins, CO 80523
Does this position qualify for hybrid or remote work? Yes
Description of Work UnitThe Office for Inclusive Excellence leads initiatives to ensure Colorado State University meets our Land-grant mission of access and success. In the spirit of ensuring everyone has access to the American dream and can benefit from the upward mobility that participation in higher education generally affords, we offer initiatives and programming that provide tools to faculty, staff and students to nurture academic and workplace environments where everyone can achieve their goals for success, regardless of their background, beliefs or socioeconomic status.
Search Contact Email susan.hua@colostate.edu
Position SummaryThe Education Administrative Specialist will work closely with the Executive Director for Inclusive Excellence. This role will provide support in event management and communication, logistical coordination, and campus outreach. The position is ideal for someone with strong communication and organizational skills, attention to detail, and event planning, who is looking to contribute to meaningful institutional projects in a support capacity.
Position Minimum Qualifications
- Bachelor's degree in education, instructional design, social sciences, communications, marketing, organizational development, or a related field
- Minimum of 3 years of professional full-time experience
- Proficiency in computer systems and demonstrated experience with learning and implementing new platforms and technologies
- Proficiency with professional communication skills
- Demonstrated experience in developing programs aimed at increasing access and success for students and/or employees from various backgrounds
- Experience with content management systems, such as WordPress, Elementor, and Mailchimp
- Experience with collaborative projects that involve multiple stakeholders
- Experience developing online content using instructional design principles and tools
- Familiarity with Colorado State University campus policies and procedures
Posting Number 202500577T
Department Vice President for Inclusive Excellence Office
Salary Range $23-$25/hour
Employee BenefitsColorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.. . !
Close Date 09/10/2025
Special Instructions to ApplicantsCSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEOColorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Essential Job DutiesJob Duty Category Event Management
Duty/Responsibility
- Plan, coordinate, and execute in-person, hybrid, and virtual events, meetings, and workshop sessions, ensuring that attendees receive appropriate accommodations when necessary.
- Manage event logistics from start to finish, including scheduling, platform set-up (i.e. on Bridge, Ring Central, and other platforms), volunteer coordination, preparation of materials, communication, and post-event evaluations.
- Develop event timelines, checklists, and standard operating procedures to ensure seamless execution.
- Serve as a liaison to vendors, campus partners, and community organizations to facilitate successful events.
- Communicate with stakeholders and campus partners to ensure successful intake of workshop requests, including workshop goals, attendance, and scheduling.
- Maintain and update education schedule and accurately track attendance and feedback data for reporting purposes.
- Manage financial and administrative tasks, including invoice processing, budget reconciliation, and supplemental pay requests.
- Continuously evaluate and refine program logistics, workflows, and resource allocation to improve efficiency and scalability of OIE's initiatives.
- Use data-driven approaches to assess the effectiveness of training and online content efforts.
- Prepare detailed reports on program outcomes, including participation metrics and qualitative feedback.
- Contribute to the strategic planning and goal-setting process for the Education Team.
Job Duty Category Administrative and Building Support
Duty/Responsibility
- Provide comprehensive administrative support for the Education unit, ensuring smooth operations, scheduling, and resource management.
- Manage the Education calendar, coordinating meetings, prioritizing scheduling conflicts, and ensuring alignment with institutional priorities.
- Oversee and coordinate all travel logistics related to the Education unit, including keynote speakers and training facilitators. For example: booking flights, accommodations, and ground transportation.
- Process and track financial transactions, including invoices, purchase requests, and expense reimbursements, ensuring compliance with CSU financial policies (Kuali, PRFs, Adobe).
- Develop and distribute meeting agendas, take minutes, and facilitate follow-up actions to enhance team productivity.
- Serve as a point of contact for faculty, staff, and external partners engaging with the Education unit.
- Maintain and update unit records, files, and program documentation, ensuring accessibility and accuracy.
- Act as a back-up building proctor for OIE spaces, ensuring facilities are well-maintained, functional, and conducive to meetings and events.
- Ensure office coverage, respond to inquiries, and provide customer service experience to visitors.
- Oversee space reservations and set up meeting rooms, ensuring appropriate technology and materials are available.
- Coordinate building-related work orders, maintenance requests, and office supply inventory to support day-to-day operations.
- Assist in facility-related planning, ensuring that office and event spaces are accessible, and properly equipped for educational programming.
- Support technology troubleshooting and setup for virtual and in-person training, meetings, and events.
Job Duty Category Other Duties as Assigned
Duty/Responsibility
- Support the Education and Training Team and OIE in special projects, programming support, campus-wide events, functions, and campus partnerships as needed.
- Crosstrain/backup for the team as needed.
- Other duties as assigned and/or requested.
Maximum References Required 3Documents Needed To ApplyRequired Documents * Resume
- Cover Letter