Field Administrator

• Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
• Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
• Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.
• Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
• Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
• Set up customers and vendors in the company's financial system (Vista), obtaining necessary documentation such as W9s and Certificates of Insurance (COIs).
• Verify employee hours to ensure accuracy, coordinating with Operations in advance.
• Export payroll data from HeavyJob to the Payroll Manager for processing.
• Submit certified payroll and handle related documentation as required.
• Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
• Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
• Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
• Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.
• Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
• Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
• Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
• Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
• Attend weekly project team meetings to stay informed about project progress and requirements.
• Perform weekly Equipment Module uploads in Vista and assist in maintaining the accuracy of the equipment database.

• Bachelor’s degree in business administration, Finance, Construction Management, or related field preferred. Or 1-3 years’ experience in construction management/coordination/administration.
• Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.
• Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.
• Excellent organizational skills and attention to detail.
• Ability to communicate effectively and collaborate with team members across departments.
• Knowledge of construction contracts, regulations, and compliance requirements is a plus.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Willingness to learn and adapt to new processes and technologies as needed

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 lbs.
• Ability to operate standard office equipment and keyboards.
• Able to push, pull, and place materials on level surfaces and overhead cabinets.

Loureiro Engineering Associates