Administrative Assistant II: Bilingual, Spanish (12 Months) - Madison Park Academy Middle-High School
Oakland Unified School District
- Oakland, CA
- $54,908-73,543 per year
- Permanent
- Full-time
- Compute statistical data for Federal, State and District reports and special projects as assigned. E
- Interpret and apply rules and regulations as appropriate. E
- Coordinate communications; obtain and provide information; coordinate activities and resolve issues and complaints. E
- Independently compose correspondence in English. E
- Respond to complaints according to District procedures and guidelines. E
- Schedule meetings, conferences and appointments; maintain calendar(s) of assigned staff, reserve meeting sites; make travel arrangements; contact and confirms appointments and meetings; attend meetings, take minutes as necessary, prepare minutes and summaries of action taken. E
- Process administrative details not requiring the immediate attention of the administrator. E
- Research, analyze, review, correct, and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures. E
- Prepare and maintain a variety of records, logs and files, including information of a confidential nature; maintain confidentiality of information and records. E
- Operate a computer to enter, update, and access a variety of records and information into various computer software programs; operate various telephone systems and other office equipment. E
- Assign and direct the work of other employees as required. E
- Attend job related meetings as assigned. E
- Perform related duties as assigned.
- Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies. E
- Assume primary responsibility for the implementation of designated activities and operations of the department. E
- Identify, plan and implement office administrative procedures and policies as directed. E
- Complete primary clerical assignments as assigned where knowledge, judgment and discretion are critical. E
- Prepare reports and presentations using a variety of technology and programs as assigned. E
- Research and facilitate inquiries and refer inquiries to appropriate sources for consideration and action. E
- Coordinate, analyze and organize office staff, operations and procedures such as data entry, bookkeeping, monitoring school site/department budgets, preparing timesheets, composing correspondence, filing, requisitioning of supplies, and other assigned duties. E
- Receive, process, facilitate, and disseminate information between the school site/department and other District school sites/departments, and the general public; maintain the confidentiality of sensitive information; ensure timely responses as necessary. E
- Monitor and record staff attendance; prepare school site/department attendance reports for payroll. E
- Assist in the monitoring of the school site/department budget; prepare purchase requisitions; maintain equipment inventory; order equipment and other supplies; resolve invoice discrepancies; initiate, prepare, and submit budget revisions and corrections. E
- Utilize personal and network computers for word processing, school site/departmental budget management, database management and systems applications (IFAS, HRSS, MS Office). E
- Perform related duties as assigned.
- Administrative Assistant I: Pass District's test with 70% passing rate
- Administrative Assistant II: Pass District's test with 85% passing rate
- Administrative Assistant III: Pass District's test with 90% passing rate and pass basic accounting
- Pass District's bilingual test in designated language
- Valid California Driver's License
- Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance
- Correct English usage, grammar, spelling, vocabulary and punctuation
- Oral and written communication skills in English and target language
- Specialized record-keeping techniques
- Proficient, specialized office procedures, computers and other office equipment
- Telephone techniques, systems and etiquette
- Interpersonal skills using tact, patience and courtesy
- District policies, applicable sections of the State Education Code and other laws and regulations
- Perform a variety of proficient, specialized administrative assistant duties in an assigned area involving specialized knowledge and independent judgment
- Understand and interpret District and other rules, policies and procedures
- Understand and follow oral and written directions in English
- Compose correspondence and other written documents independently
- Maintain records; analyze situations and data accurately and take appropriate action
- Meet schedules and time lines
- Operate a computer and other office equipment
- Organize and coordinate office activities; assign and review the work of others
- Work cooperatively with others and meet District standards of professional attitude
- Understand and work within scope of authority
- Work independently, with little direction, confidential and discretion
- Complete work accurately despite many interruptions