Office Administrator (Part-Time)

StaffBuffalo

  • Buffalo, NY
  • $20.00 per hour
  • Permanent
  • Part-time
  • 24 days ago
Office Administrator (Part-Time)Are you an organized, detail-oriented professional who enjoys being the go-to person in the office? Do you thrive in a role where every day brings a mix of structure and spontaneity — from greeting tenants to reconciling spreadsheets to keeping operations running smoothly? If you're looking for a part-time position with flexibility, stability, and purpose, this could be the perfect opportunity for you.StaffBuffalo is actively hiring a Part-Time Office Administrator for an established real estate company based in Buffalo, NY. This is a fully on-site position with flexible daytime hours — averaging 20–30 hours/week. Pay is $20/hour and the role offers long-term potential for someone who wants to grow alongside a tight-knit, family-run business that manages a portfolio of residential rental and mixed-use properties.You’ll work closely with the current Office Manager to learn the ropes and gradually take on more responsibility, helping manage everything from rental logs/chart of accounts, managing bills and invoices to incoming tenant calls and unit documentation. If you’re a quick learner, natural problem-solver, and someone who finds joy in routine, people-centered work — we want to hear from you!This is an on-site position in the Buffalo area.Responsibilities:
  • Greet tenants and visitors, manage incoming calls, and respond to voicemail messages
  • Process rent payments and match entries across paper logs and QuickBooks
  • Organize utility bills, invoices, and financial records; prepare for audits
  • Maintain and update Excel tracking sheets for long-term property data
  • Assist with preparing tenant notices, inspection letters, and rental paperwork
  • Support documentation and other housing-related paperwork
  • Keep physical files organized and up to date with detailed documentation
  • Attend daily team meetings and communicate updates to ownership and staff
  • Monitor cash flow, interpret trends in billing/utilities, and identify red flags
Qualifications:
  • 2+ years of administrative, bookkeeping, or office experience preferred
  • Strong attention to detail and a highly organized approach
  • Experience with QuickBooks and Microsoft Excel is a plus
  • Comfort working in a casual, both computer and paper-based, service-oriented office
  • Ability to follow established systems, think critically, and communicate clearly
  • Self-motivated and able to contribute ideas and improvements
  • Comfortable with candid office culture
Hours & Pay:
  • $20/hour
  • Averaging 20–30 hours/week
  • Flexible daytime scheduling
  • Casual dress code, street parking, and a welcoming team environment
The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.First time working with a ? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

StaffBuffalo