APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click “Apply” and complete .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .POSITION SPECIFICSThe Accounting Department in the Smeal College of Business at The Pennsylvania State University (University Park) is seeking qualified candidates for an Academic Program Coordinator (Intermediate Support) position. This role serves as the primary administrative support for the department's front desk operations, facilitating academic services for over 4,000 students and more than 50 faculty, staff, and Ph.D. students. The successful candidate will submit a resume and cover letter and must meet the minimum requirements. Responsibilities include, but are not limited to:Provide comprehensive communication support to faculty, staff, advisers, parents, and students regarding individual courses, degree requirements, and academic program inquiries while maintaining strict adherence to FERPA and University policiesPrepare and maintain accurate student files, monitor graduation requirements, conduct degree audits, and ensure compliance with degree completion standardsManage academic modifications, including grade change forms, course registrations, drops, and program transfersOversee examination logistics, including makeup exam administration and schedulingCollaborate with faculty and department leadership to retrieve, compile, and analyze course dataAssign classrooms based on course and instructor requirementsMonitor and respond to course availability and enrollment inquiriesAdminister student evaluation surveys and manage the feedback collection processesProcess departmental purchases and reconciliation, including textbooks, office supplies, and travel arrangementsImplement policies, procedures, and activities pertaining to student records across a department or assigned academic programProcess scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, prepare and analyze financial reportsCommunicate with students to promote program-specific opportunities, including workshops, organizations, internships, and career development opportunities; collaborate with faculty and program staff to develop marketing materialsPlan and facilitate departmental events, including orientations, recruiting visits, open houses, colloquiums, graduation receptions, and committee meetings; manage event logistics, including venues, invitations, and itinerariesCreate and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation informationCoordinate the hiring, onboarding, and training for part-time employees and teaching assistantsThis position will need to communicate with faculty and other department staff, as well as college/University partners. Confidentiality and integrity of course data and student records are a central aspect of the job. Experience with Office 365, Canvas, LionPATH, 25 Live, eSteward, SAP Concur, PSUBuy, and Workday is preferred. This is a full-time, non-exempt position, Monday through Friday, 8:00 a.m. - 5:00 p.m., with some evening commitments and the opportunity for flexible scheduling.MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.- Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our .CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
